Transportation Assistant

Duties

• Coordinates and performs routine tasks related to the operation of a complex fleet of motor vehicles ranging from subcompact sedans and station wagons to heavy trucks, buses, para transit vehicles, and special purpose vehicles.
• Ensures that proper maintenance records are kept on all vehicles and pieces of equipment assigned.
• Submits monthly, quarterly, and annual cost and estimated cost reports on vehicles.
• Orders new replacement equipment.
• Eliminates misuse and abuse by vehicle operators and promotes the cooperation of supervisors, operators, and documentation of negligence, misuse, or abuse of vehicles.
• Receives new vehicles and assigns to customer services.
• Prepares routine correspondence to assist customers and provide information regarding fleet management program policies, procedures, and services.
• Validates transportation-related billing and reimbursements by reviewing them for completeness and accuracy according to standard instructions.
• Attends meetings and conferences related to fleet management.
• Serves as liaison to ensure needs are met.
• Provides routine support in documenting efforts related to cost reduction, energy reduction, and productivity improvement and enters collected data for management review.
• Analyzes, gathers, and compiles information on fleet operations including financial transactions, services provided, productivity, performance of commercial vendors, customer utilization of assigned vehicles, and related areas to achieve control over operations and assess effectiveness and economy of operations.
• Reviews vehicle replacement needs and assures proper coordination with GSA Fleet Managers and VISN 10 fleet manager in fulfilling fleet goals and data calls.
• Coordinates short-term lease of GSA vehicles in support of peak requirement periods, mobilization, emergency situations, etc.
• Affirms utilization data is compiled and submitted to GSA within established time limits.
• Reviews monthly mileage reports, tracking actual mileage usage of the transportation motor pool fleet, comparing actual mileage to annual target mileage, and ensuring effective utilization of the vehicle fleet.
• Determines when to dispose of used vehicles and equipment and directs preparation of vehicles for turn-in.
• Maintains cost efficient operations ensuring maximum vehicle utilization and quality of service.
• Prepares specifications and requirements for nonstandard vehicles and equipment or determines if requirement can be filled by modifications of existing vehicles.
• Aids with planning and coordinating the vehicle rotation program by reviewing utilization patterns, scheduling, and rotating vehicle usage to achieve maximum efficiency and economy.
• Through effective rotation, maintains a balanced fleet to uniformly achieve maximum use and cost efficiency.
• Provides routine support for motor vehicle services and related support to all activities within the VAMC, ensuring requests and assignments are communicated and handled as directed.
• Inspects commercial sources for maintenance of vehicles operating locally and in areas remote from the facility.
• Responsible for major and nonstandard vehicle modifications and all vehicle accident repairs and/or recommendations for uneconomical repair determinations.
• Records and monitors information related to vehicle modifications, vehicle accident repairs, and maintenance and reports unusual cases to supervisors for further determination.
• Coordinates work with servicing vendors for routine maintenance or repair appointments and assists with transporting vehicles to vendor locations as instructed.

Qualifications

• To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 07/23/2026.
• The grade may have been in any occupation - but must have been held in the Federal service.
• In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
• Specialized experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization.
• Examples of specialized experience would typically include - but are not limited to: Knowledge of vehicle repair and maintenance requirements. A thorough understanding of General Service Administration (GSA) fleet management, programs, processes, rules, and procedures. Comprehensive technical knowledge of both standard and special purpose vehicles and equipment in a large metropolitan fleet center: Specifications, capabilities, cost and market trends and operating characteristics.