Transaction Specialist

About the role

The Real Estate Services (RES) division of DCAS supports the operations of the government of the City of New York by providing services for the City’s real estate needs. The RES Leasing unit is responsible for finding space for City agency operations and negotiating leases and licenses on behalf of the City as a tenant in buildings that are privately-owned.

Responsibilities

• Work with Transaction Managers to research and analyze market comparables, and other market data to assist in lease negotiations.
• Aid the Transaction Managers in preparing requests and forms related to the lease or license process.
• Maintain and update various department databases.
• Aid in creating and distributing project status reports and other reports.
• Prepare the close-out files related to leases or licenses that are fully executed.
• Help Transaction Managers organize meetings with internal staff, agencies and outside entities.
• Aid the Transaction Managers in drafting correspondence, term sheets and other basic leasing items.
• Participate in meetings to obtain information or provide updates to the attendees.
• Aid in the follow up to obtain “deliverables” for meetings such as the ARC meetings.
• Work on ad hoc Leasing Department initiatives and processes.
• Aid Transaction Managers or other staff to prepare for City Planning public testimony regarding the acquisition of real property on behalf of the City.
• Aid in the preparation and presentation of Acquisition Review committee (ARC) packages and its required documentation.
• May assist in overseeing College Aides.
• Act as a Transaction Manager for assigned lease projects.
• Review estoppel and SNDA requests for accuracy.

Qualifications

• Minimum Qualifications: A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
• Preferred Skills: Proficiency in computer programs such as Word, Excel, PowerPoint and Adobe Acrobat. - Ability to think strategically and analyze potential issues and alternative solutions. - Familiarity with commercial leasing and the New York City commercial real estate market. - Experience with managing complex projects involving multiple stakeholders. - Comfortable with the preparation of budgets and timelines for real estate projects. - Familiarity with City of New York processes, rules, and regulations. - Ability to work independently, as well as part of a team. - Ability to reprioritize projects & deliverables frequently. - Strong interpersonal skills and ability to effectively communicate with multiple stakeholders. - Familiarity with portfolio management data systems such as ARCHIBUS. - Strong writing and time-management skills.

Pay

$66,062.00 – $75,971.00

Schedule

Flexible Work Update This position may be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program agreed to between City and CWA1180.

Application Instructions

To Apply Only individuals who are currently serving permanently in the title of Principal Administrative Associate or reachable on the Principal Administrative Associate civil service list may apply. Please go to www.nyc.gov/jobs or www.nyc.gov/ess for current NYC employees and search for Job ID #697923. NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED. NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. , $66,062.00 – $75,971.00