Training Specialist

About the Role

Provides complex (journey‑level) educational activities and services to state hospital employees and serves as a subject‑matter expert on training provision. Develops, plans, organizes, conducts, and evaluates educational and training programs, including pre‑service training, annual refresher training, and on‑the‑job training. Tracks and ensures accuracy of hospital curriculum and maintains training records using the training software program.

Essential Job Functions

• Conducts training and maintains a positive learning environment that encourages employee participation and achievement of staff competency.
• Teaches core mandatory classes and local trainings (e.g., CPR, TIPS, annual refresher, state‑mandated core classes) to new hires and existing employees.
• Enters training rosters into PeopleSoft, tracks training of all hospital employees, and ensures hospital compliance of 95%.
• Runs monthly mandatory/delinquent reports, reconciles with spreadsheets, and updates training status weekly.
• Removes completed training, sends reminders, and follows up daily to maintain compliance.
• Serves as curriculum coordinator and SME, updating curriculum to reflect Texas Administrative Code, The Joint Commission, and CMS standards; develops new training and customizes local training.
• Attends committee meetings or workgroups to create new local training and reviews all local training annually.
• Monitors and documents participant actions and behaviors during classes; reports issues to supervisors.
• Maintains certifications required to teach CPR, TIPS, and possibly Van Driver Training.
• Organizes, enters, and reconciles employee training records; maintains orderly training files for survey readiness.
• Uses PeopleSoft TIMS to enter rosters, pull reports, and ensure accurate documentation of staff training.
• Participates in disaster response, recovery, or Continuity of Operations (COOP) activation as needed, which may require alternate shift patterns or locations.
• Backs up other department positions, performing extended sitting, computer‑based duties, typing, errands, and filing as directed.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities

• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to enter and track large amounts of data and utilize databases.
• Strong teamwork and interpersonal skills; ability to interact with individuals of diverse backgrounds and education levels.
• Preferred ability to work with individuals with mental illnesses.
• Excellent speaking and presentation skills; creative and positive attitude to keep staff engaged.
• Strong organizational skills for managing training rosters, files, and survey‑readiness documentation.
• Basic computer command knowledge and ability to learn new software (PeopleSoft).

Registrations, Licensure, and Certifications

• Must obtain certification in CPR, TIPS, and PiCert within six (6) months of hire.
• Certification in CPR, First Aid, and TIPS preferred.
• Valid Texas driver’s license required; must obtain within 90 days of hire if not already held.
• Out‑of‑state drivers must provide an original certified driving record and meet HHSC Fleet Management policy requirements.

Initial Screening Criteria

• Bachelor’s degree required, OR two years of professional teaching experience may substitute for the degree.
• Teaching in adult education is preferred.
• Two years of experience working in the mental health field is preferred.
• Applicants must pass a fingerprint criminal background check, pre‑employment drug screen, and required registry checks (CANRS, Nurse Aid, Medication Aide, LEIE).
• Males ages 18‑25 must be registered with the Selective Service.
• All applicants must be at least 18 years of age; applicants for Waco and Terrell Center for Youth must be at least 21.
• Flexibility in work hours may be required; overtime and alternate shift patterns possible.

Benefits

• 100% paid employee health insurance for full‑time eligible employees.
• Defined benefit pension plan.
• Generous time‑off benefits.
• Numerous opportunities for career advancement.
• Additional benefits detailed on the “Benefits of Working at HHS” webpage.

Pay

Salary range: $4,400.00 – $6,335.66 per month (pay frequency: monthly).

Schedule

• Shift: Day (first shift); additional days as needed.
• Telework: Not eligible.
• Travel: Up to 20%.
• Regular/Temporary: Regular full‑time, non‑exempt position.