Training Grants Coordinator (Hybrid)

About the role

The Training Grants Coordinator supports proposal development and manages the day-to-day programmatic administration of training and research education grants jointly supported by the Charlie Dunlop School of Biological Sciences and the School of Medicine. The portfolio includes, but is not limited to, NIH Institutional Training Grants (such as T32), NIH Research Education Program Grants (R25), NSF Research Traineeship awards, Department of Education Graduate Assistance in Areas of National Need awards, California Institute for Regenerative Medicine training grants, and other federal, state, and foundation-funded training programs.

Responsibilities

• Works with training grant faculty and staff to assemble data tables and supporting documents for applications
• Captures and maintains required trainee and program records
• Serves as a primary liaison among faculty, trainees, administrative units, funding agencies, and partner institutions
• Supports workshops, symposia, conferences, career development activities, and other award-required programming
• Develops and maintains standard operating procedures and tracking systems to promote consistent, efficient, and compliant training grant administration

Requirements

• Knowledge of federal and state grant regulations, sponsor requirements, progress reporting, and compliance requirements applicable to training and research education awards
• Knowledge of major research funding agencies and training mechanisms, including NIH, NSF, the U.S. Department of Education, and CIRM
• Excellent organizational and time-management skills, including the ability to manage multiple awards, competing deadlines, detailed records, and recurring reporting requirements
• Strong written, verbal, and interpersonal communication skills and the ability to interact professionally and collaboratively with faculty, staff, students, postdoctoral scholars, and external partners
• Demonstrated attention to detail and accuracy in grant administration, compliance tracking, data management, and financial coordination
• Ability to exercise independent judgment, maintain confidentiality, work independently and collaboratively, and provide responsive customer service
• Proficiency with spreadsheet, database, grant management, data tracking, and financial reporting applications; aptitude for learning new systems
• Familiarity with budgeting, financial reporting, and pre-award and post-award research administration

Qualifications

• Bachelor's degree in related area and / or equivalent experience / training
• A minimum of 3 years of experience in grant administration, research administration, program administration, or project management, preferably in an academic or research environment
• A minimum of 1 year of experience in working with NIH training and education grants, including T32, F31, and R25 mechanisms, and familiarity with GAANN, NSF NRT, CIRM, or comparable programs