Training Coordinator

Responsibilities

• Coordinate scheduling of training sessions, including onboarding, compliance training, and role-based education.
• Manage training logistics (room setup, materials, attendance tracking, virtual session coordination).
• Maintain and distribute training calendars and schedules.
• Ensure training materials are up to date, organized, and accessible.
• LMS & Training Tracking
• Administer and track training assignments within the Learning Management System (e.g., Saba Cornerstone).
• Monitor completion of required training and follow up with staff and leaders on outstanding items.
• Generate basic reports on training completion, attendance, and compliance status.
• Maintain accurate training records and documentation.
• Support for Education & Training Teams
• Aid in preparation of training materials, including slide decks, handouts, and participant resources.
• Support simulation sessions, workshops, and in-person training activities.
• Cook up participant communications (invites, reminders, instructions).
• Provide administrative support for curriculum updates and training initiatives.
• Compliance & Documentation Support
• Ensure training records meet documentation standards for: CMS Conditions for Coverage, OPTN policies, New York State regulatory requirements.
• Support audit readiness by maintaining organized and complete training documentation.
• Absorb tracking competency validation and required attestations.
• Stakeholder Communication
• Serve as a point of contact for training coordination across departments (Donation Operations, Hospital Services, Recovery, etc.).
• Communicate training schedules, updates, and requirements clearly and professionally.
• Escalate scheduling conflicts, gaps, or issues to the Program Manager or leadership.

Qualifications

• Bachelor’s degree or equivalent experience required.
• 2–4 years of experience in administrative coordination, training coordination, or program support.
• Experience supporting training, education, or onboarding programs preferred.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Teams).
• High attention to detail and accuracy.

Preferred Qualifications

• Experience in healthcare, nonprofit, or regulated environments.
• Familiarity with Learning Management Systems (e.g., Saba Cornerstone).
• Experience tracking compliance or training completion data.
• Exposure to clinical or hospital-based environments.

Core Competencies

• Organization and coordination.
• Attention to detail.
• Communication and follow-through.
• Basic data tracking and reporting.
• Customer service mindset.
• Ability to manage multiple priorities.

Benefits

• 401(k) matching.
• Dental insurance.
• Health insurance.
• Life insurance.
• Paid time off.
• Tuition reimbursement.
• Vision insurance.