Trade Compliance & Operations Coordinator

About the Role

T Industries Inc. is seeking a Trade Compliance & Operations Coordinator to support international business operations at our facility in the United States. This role is not limited to a single function, instead coordinating across trade compliance, logistics, contracts administration, proposal support, and business operations.

The Trade Compliance & Operations Coordinator will act as the operational bridge between Business Development, Procurement, Finance, and Marketing, ensuring efficient execution of contracts, shipments, and customer requirements while maintaining strict compliance with applicable export control and trade regulations.

Key Responsibilities

Trade Compliance

• Coordinate U.S. export and import licensing activities, including DDTC, BIS, CBP, and other regulatory agencies.
• Ensure compliance with ITAR, EAR, and other applicable export control regulations.
• Ensure compliance and currency with DFARS, representations, and certifications.
• Prepare, track, and maintain export licenses, agreements, classifications, and compliance records.
• Monitor license renewals, maintain licensing trackers, and identify potential compliance risks.

Logistics & Contracts

• Coordinate domestic and international shipments with freight forwarders, customs brokers, and logistics providers.
• Prepare shipping and customs documentation, including commercial invoices, packing lists, certificates of origin, end-user certificates, and import/export documentation.
• Support contract execution by coordinating shipments, export licenses, customer deliverables, and payment milestones, and maintaining contract documentation and version control.

Proposal & Business Operations

• Coordinate company participation in trade shows, exhibitions, demonstrations, and customer events.
• Coordinate with Marketing on presentations, promotional materials, and exhibition support.

Administrative Support

• Maintain CRM records, proposal trackers, shipment logs, licenses, and other operational documentation.
• Coordinate across departments to support ongoing projects and improve internal business processes.

Required Qualifications

• Bachelor's degree in Business Administration, International Trade, Supply Chain, or a related field.
• 3+ years of experience in trade compliance, export/import operations, or logistics, ideally within the defense or aerospace industry.
• Working knowledge of ITAR, EAR, and DFARS requirements.
• Experience preparing export licenses and trade documentation (commercial invoices, packing lists, certificates of origin, end-user certificates).
• Strong organizational skills, with the ability to manage multiple trackers, licenses, and deadlines simultaneously.
• Excellent written and verbal communication skills, with the ability to coordinate across Business Development, Procurement, Finance, and Marketing.

Preferred Skills

• Prior experience with DDTC, BIS, or CBP licensing processes.
• Familiarity with CRM systems and proposal tracking tools.
• Experience supporting contract administration or proposal development.
• Exposure to trade show/exhibition coordination and marketing support.
• Prior experience in the defense, aerospace, or high-tech manufacturing sector.

Why Join Us

• Take part in supporting the compliant global delivery of technologies used in high-performance defense systems worldwide.
• Work within a global organization backed by Theon Group's international scale and manufacturing expertise.
• Competitive compensation package and opportunities for career advancement.
• Gain broad exposure across trade compliance, logistics, contracts, and business operations in a fast-growing, internationally active company.