Trade Compliance & Administrative Coordinator (Part Time)

Hitachi’s Social Innovation Business (SIB) combines IT, OT (Operational Technology), and products to transform social infrastructure through digital solutions, contributing to a society where the environment, wellbeing, and economic growth are in balance. Operating across four sectors—Digital Systems & Services, Energy, Mobility, and Connective Industries—Hitachi leverages Lumada to solve customer and social challenges by integrating data, technology, and domain knowledge. With FY2025 revenues of 10,586.7 billion yen, Hitachi has 606 consolidated subsidiaries and approximately 290,000 employees worldwide.

About the role

The Trade Compliance Administrative Coordinator provides administrative and operational support to the Import/Export Office on a part-time basis (15-20 hours per week). This role coordinates departmental activities, supports compliance processes, maintains records, and assists with day-to-day administrative functions to ensure the efficient operation of the trade compliance program.

Responsibilities

• Process invoices, create purchase requisitions, coordinate payments through SAP, and track remittances.
• Reconcile the department's American Express purchasing card on a monthly basis.
• Maintain departmental SharePoint sites, intranet pages, and other electronic files to ensure information remains current and organized.
• Conduct restricted party screening of customers, suppliers, distributors, and other business partners.
• Assist with routine import and export compliance activities, including maintaining records and supporting compliance documentation.
• Support deemed export compliance activities by tracking requests, reviewing documentation, and providing timely feedback.
• Proofread and format department communications, presentations, training materials, and newsletters.
• Provide administrative support for compliance training programs, including scheduling sessions, maintaining attendance records, and distributing materials.
• Assist with special projects and perform other administrative and compliance-related duties as assigned.

Requirements

• Minimum of 2 years of administrative, operations, or related business experience.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Demonstrated ability to work independently while collaborating effectively with cross-functional teams.

Preferred Qualifications

• Experience supporting an international trade, import/export, logistics, customs brokerage, freight forwarding, or supply chain organization.
• Familiarity with SAP and SharePoint.
• Experience working with compliance, legal, finance, or operations teams.
• Experience conducting restricted party screening or supporting import/export compliance activities.

Pay

For Westchester County, NY, the expected hourly rate is $34.27 - $42.84 per hour, determined based on depth of experience in the practice area. Employees are eligible to participate in Hitachi America’s variable pay program, subject to the program’s conditions and restrictions.

Schedule

Part-time, 15-20 hours per week.