Town of Standish General Admin/Code Administrative Assistant

Date posted: August 06, 2026 • Open until filled

About the role

Performs a variety of administrative and clerical duties to support the efficient operations of the municipal department and provide quality service to the public.

Responsibilities

• Manages administrative tasks, including answering phones, scheduling appointments, and organizing documents.
• Maintains and updates official municipal records and filing systems.
• Prepares correspondence, reports, and other documents.
• Provides excellent customer service and responds to inquiries and complaints, directing individuals to the appropriate resources.
• Assists in communicating municipal policies, procedures, and program information to the public.
• Coordinates meetings, including scheduling, preparing agendas, and distributing materials.
• May record meeting minutes and assist with their preparation.
• Processes permits and applications.
• Maintains property records.
• May assist other departments or staff as needed.

Requirements

• High school diploma or equivalent required.
• Experience in an office setting, preferably in a municipal or public sector environment.
• Experience working with the public and providing customer service.

Skills

• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.) and ability to learn new software (Munis).
• Strong organizational skills and ability to manage multiple tasks.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Ability to attend evening meetings once a month.

Benefits

• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Pay

$22.00–$25.00 per hour