Tour Receptionist II

The Receptionist is responsible for serving as a representative of the company and providing a welcoming and professional first impression both on the telephone and in-person. This position is also responsible for providing administrative support as needed. ESSENTIAL DUTIES AND TASKS: Answers multi-line phone system, determine the purpose of calls and direct calls appropriately and/or relay accurate messages. Answer questions about the organization and provide callers with address, directions and other information. Welcome on-site candidates, visitors, and vendors determine nature of the business and contact the appropriate individual to pick their guest up at the reception area. Maintain a log for tracking issues as well as the date and time of acceptable resolution. Maintain calendar for conference rooms, telephone/directory of all employees. Responsible for contacting the appropriate vendor/department for office maintenance or cleaning issues with regards to the facility's day-to-day operations (such as changing light bulbs, heat problems, water problems, housekeeping issues, etc.). Order supplies, process invoices, distribute mail, and assists with special projects as needed. QUALIFICATIONS: High School Diploma or equivalent required. Minimum of 1-year experience in receptionist or administrative position. Experience answering multi-line phones. A clear speaking voice with a friendly and professional demeanor and etiquette. Excellent organization skills and attention to detail. Proficiency with Microsoft Office Suite - Word, Outlook, and Excel.