Title Processor & Closing Coordinator

About the role

We are seeking an experienced Senior Real Estate Paralegal / Title Processor & Closing Coordinator to join a growing title and real estate team. This is a Full time and contract-to-hire opportunity, ideal for professionals who can independently manage real estate transactions from contract through closing while ensuring a smooth, accurate, and timely process.

The ideal candidate has extensive experience with title processing, title review, closing coordination, and resolving complex title issues. This role requires someone who takes ownership of every file, communicates proactively with all parties involved, and keeps transactions moving efficiently.

This position is located in Seekonk, MA, and is available on a contract-to-hire basis for 3 or 6 months, with strong potential for permanent hire.

Responsibilities

• Manage files from contract execution through closing
• Open new title orders and maintain complete transaction files
• Review purchase agreements and supporting documentation for accuracy
• Track transaction milestones and ensure timely completion
• Review title abstracts and prepare title commitments
• Identify and resolve title defects, including:
  • Liens
  • Judgments
  • Mortgages
  • Probate and estate matters
  • Municipal violations
  • Chain of title issues
• Coordinate with attorneys, lenders, municipalities, and other parties to clear title
• Coordinate with buyers, sellers, lenders, attorneys, and real estate agents
• Order payoffs, releases, estoppels, and other required documents
• Review lender packages and satisfy closing requirements
• Prepare settlement statements (HUD/CD) and closing documentation
• Ensure closing packages are accurate and complete
• Serve as the primary point of contact throughout the transaction
• Provide proactive updates to all parties regarding transaction status
• Resolve issues quickly to prevent delays
• Review closing figures for accuracy
• Coordinate receipts, disbursements, and post-closing documentation
• Ensure every transaction is complete, compliant, and ready for funding

Requirements

• 2+ years of experience in one or more of the following:
  • Title Processing
  • Real Estate Paralegal
  • Closing Coordination
• Strong knowledge of residential real estate transactions
• Experience reviewing title commitments and resolving title issues
• Ability to independently manage multiple files simultaneously
• Excellent organizational and communication skills
• Strong attention to detail and problem-solving abilities

Preferred Qualifications

• 3+ years of Land Title Analysis experience
• 4+ years of experience in a Title, Closing, or Real Estate Analyst role
• Experience with:
  • Qualia (preferred)
  • Simplifile
  • Microsoft Outlook, Word, and Excel
  • Adobe Acrobat/PDF tools

Skills

• Strong sense of ownership and accountability
• Ability to work independently with minimal supervision
• Excellent multitasking and time management skills
• Ability to thrive in a fast-paced, deadline-driven environment
• Strong customer service and communication skills