Timekeeping Compliance Analyst

Job Description And Duties Are you looking for an exciting and fast-paced career? Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply. Job Summary: The Analyst II serves as a Timekeeping Compliance Analyst in the Financial Services Unit under the direction of the Supervisor I. The Timekeeping Compliance Analyst is responsible for ensuring the accuracy and compliance of time reporting across Cal OES directorates. The Timekeeping Compliance Analyst will also work closely with Disaster Grants to ensure that time associated with disaster incidents is properly coded and within the appropriate incident periods. This position requires strong analytical skills, attention to detail, and the ability to communicate effectively with multiple stakeholders. The incumbent must be able to work independently while collaborating with various programs to maintain compliance with state and federal regulations You will find additional information about the job in the Duty Statement. Working Conditions Hybrid Telework: This position is eligible for a hybrid work schedule. Additional in office days may be required based on the business need. Department Information The California Governor’s Office of Emergency Services (Cal OES) is committed to fostering a diverse and inclusive culture by hiring and retaining individuals from a variety of backgrounds and personal experiences. Our employees are empowered with the tools and resources necessary to meet our mission, while continuing to expand equity and inclusion efforts at all levels of the organization. We are committed to the spirit and work required to ensure the safety and resilience of every community in California. The California Governor’s Office of Emergency Services (Cal OES) is an emergency response, homeland security, and disaster recovery agency and as a result, is a dynamic and exciting place to work in a team-oriented environment. Cal OES provides training to enhance the understanding of emergency and incident management to all employees. The Finance & Logistics Administration Directorate oversees sections managing Cal OES operations including budgeting, fiscal analysis, accounting, grants management, human resources, labor relations, staff recruitment, examinations, organization and professional development, disaster and internal logistics support. The Directorate is comprised of four sections: Administrative Services, Human Resources, Grants Management and Logistics. In the event of an emergency, employees may be contacted and requested to report to work in the event of an emergency. This contact may be outside of your normal working hours (evenings/nights, weekends, and holidays). This service may require irregular work hours, work locations other than the official duty location, and may include duties other than those specified in your official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and you may be required to relocate to emergency sites. More information may be found here: Finance & Administration | California Governor's Office of Emergency Services Department Website: http://www.caloes.ca.gov Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Knowledge of timekeeping practices, including reviewing employee time entries, identifying discrepancies, and coordinating corrections. Proficiency in using Workday Human Resource Information System (HRIS) to build, modify, and interpret employee timekeeping reports, with knowledge of other Human Capital Management (HCM), payroll, or timekeeping systems highly desirable. Demonstrated ability to analyze labor distribution and funding assignments for accuracy and proper coding. Understanding of disaster labor cost requirements, including proper coding, incident-period eligibility, and reimbursement. Demonstrated ability to research issues, identify root causes, evaluate available information, and develop appropriate solutions. Proficiency in using Microsoft Excel to organize, analyze, reconcile, and validate data. Commitment to proactively identifying opportunities for process improvement, developing practical solutions, and implementing changes that improve efficiency, accuracy, or service delivery. Ability to analyze complex information, identify trends or inconsistencies, and make sound decisions based on available information. Demonstrated ability to organize work, manage competing priorities, meet deadlines, and maintain accuracy. Strong written and verbal communication skills with the ability to explain information clearly and effectively to a variety of audiences. Demonstrated initiative, adaptability, sound judgment, and independence when learning new processes and performing assignments with limited supervision. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following: Free ParkingOn-site Gym and Locker roomElectric CarportExcellent CalPERS state pension plan401(k) and 457(b) PlansFlexible SchedulesGenerous paid time offHealth, dental & vision insurance for the employee or the employee's familyInvestment in careers developmentLocated near many local eateries, financial institutions, and the Light Rail Station