Time Entry & Compliance Analyst

About the Client

The organization is a full-service litigation and business law firm with multiple locations across the United States, serving clients with both domestic and international operations. It operates within the legal services industry, addressing the complexities of legal representation and business law needs for a diverse client base.

About the Opportunity

The TIME ENTRY & COMPLIANCE ANALYST plays a crucial role in safeguarding fee recoverability by ensuring that time entries and invoices comply with client Outside Counsel Guidelines (OCGs). This position minimizes audit exposure across the organization's billing portfolio by collaborating with Client Relationship Managers, billing specialists, and clients to enhance billing accuracy and improve timekeeper compliance.

Responsibilities

• Review daily time entries and pre-bills for designated clients to identify and correct noncompliant entries per client billing rules.
• Revise time entries to ensure compliance with applicable billing standards.
• Collaborate with Billing Attorneys and the billing team to prepare and submit invoice appeals, drafting appeal narratives to reduce administrative burden.
• Analyze incoming and updated OCGs and translate requirements into guidance for timekeepers.
• Ingest new or updated OCGs into the timekeeping system, creating compliance rules for accurate time entry.
• Develop and maintain client-specific time entry guides and provide training on compliant practices.
• Deliver targeted training and coaching to timekeepers to correct noncompliant billing habits.
• Track audit trends and provide focused coaching to address recurring compliance issues.
• Communicate proactively with timekeepers and cross-functional teams regarding guideline changes and billing practices.

Requirements

• Minimum of 5 years’ experience as a paralegal or attorney handling insurance-related work; or experience on a billing compliance team in a law firm; or as a bill auditor for an insurance company.
• Preferably at least 3 years of experience in a law firm environment.
• Experience with Elite 3E and Laurel systems is preferred.
• Advanced knowledge of client OCGs, legal billing rules, audit processes, and appeals.
• Strong analytical skills to interpret audit findings and develop persuasive narratives.
• Excellent communication and coaching abilities with capacity to influence attorneys and staff at all levels.
• Ability to lead through influence and build consensus across the organization.
• Superior presentation, written, and verbal communication skills.
• Meticulous attention to detail and ability to work independently with minimal supervision.

Pay

Compensation commensurate with skill and experience, varying by location. Examples include:

• California: $120,000 - $244,000
• Colorado: $110,000 - $196,000
• Connecticut: $95,000 - $241,000
• Illinois: $108,000 - $210,000
• Massachusetts: $120,000 - $229,000
• Maryland: $116,000 - $176,000
• Maine: $81,000 - $188,000
• Minnesota: $120,000 - $198,000
• Jersey City, NJ: $130,000 - $236,000
• New York: $111,000 - $241,000