Tendering Administrator

About the role

Tendering Administrator for Heavy Lift and Transport Projects working at Rosharon, TX. Do you thrive in a fast-paced sales environment where accuracy, organization, and coordination are critical to winning work? At Mammoet, our Tendering Administrators play a key role in supporting heavy lift and transport proposals by helping teams develop accurate schedules, resource plans, procurement inputs, cost information, and bid documentation. As a Tendering Administrator, you will support the sales and tendering teams throughout the proposal development process. You will help coordinate planning activities, maintain proposal records, support resource-loaded schedules, assist with third-party pricing inputs, and contribute to complete, accurate, and commercially sound project proposals.

Responsibilities

• Supporting tendering and sales teams by coordinating administrative, planning, and commercial support activities for heavy lift and transport project proposals.
• Develop and maintain project planning and execution schedules to support proposal development.
• Work with tendering and sales teams to build and update resource-loaded schedules as bid details mature.
• Identify third-party resources needed to execute the project and coordinate with Procurement to develop requests for quote and cost estimates.
• Update schedule plans, resource requirements, cost inputs, revenue assumptions, and cash flow information throughout the bid development process.
• Support finalization of schedule, cost, revenue, and cash flow information once project contracts are completed.
• Maintain tender records, proposal documentation, and administrative data within company systems.
• Collaborate with Project Managers, Operations, Procurement, Finance, and other stakeholders to support bid development and identify risks, opportunities, and commercial improvements.
• Review proposal inputs for accuracy, completeness, and alignment with company procedures before submission.

Requirements

• Associate’s degree, bachelor’s degree, or equivalent relevant experience (2+ years) in construction, heavy lift, heavy haul, project planning, project coordination, or tendering support.

Qualifications

• Knowledge of heavy lift, heavy haul, construction, or project execution environments is preferred.
• Experience with resource-loaded scheduling tools such as Microsoft Project, Primavera P6, Procore, or similar systems is preferred.
• Experience working with Enterprise Resource Planning (ERP) systems such as SAP or similar business systems.

Skills

• Strong organizational skills with the ability to manage multiple priorities, self-schedule work, and meet bid submission timelines in a fast-paced environment.
• Demonstrated attention to detail with the ability to review work for accuracy, completeness, and alignment with internal policies before submission.
• Strong communication and stakeholder management skills, including the ability to interpret direction, evaluate information from multiple sources, and make sound recommendations.
• Intermediate to advanced proficiency in Microsoft Office applications and 10-key typing.
• Fluent verbal and written English proficiency.

Benefits

• Medical, dental, and vision benefits
• 401(k) matching up to 6%
• Vacation and sick time
• Education and professional development assistance
• Career development programs
• Onsite Cafe
• Onsite Gym
• Casual dress

Schedule

Hybrid work schedule eligibility after one year in the role.