Bids and Contracts Administrator

About the role

We are a family‑owned mechanical and fire‑protection contractor with more than 145 years of history, seeking a Bids and Contracts Administrator for our fire protection division in Milwaukee, WI. You will work under the supervision of the corporate attorney and collaborate with veteran members of our bids and contracts team.

Responsibilities

• Review contracts, subcontracts, terms & conditions, NDAs, etc., to determine if the terms differ from prior documents.
• Prepare and process contract modifications following prior mark‑ups.
• Review contract documents for accuracy and compliance with Ahern procedures, signature approvals, and insurance requirements.
• Act as a central point of contact with external and internal stakeholders to answer questions and resolve issues related to contract documents.
• Organize, administer, maintain, and track all Ahern contracts in the contract management system.
• Generate and execute subcontracts per company policy.
• Update records of all correspondence related to contract activity.
• Assist the corporate attorney in other support areas as necessary.

Required Skills and Qualifications

• Impeccable attention to detail and organization skills.
• Strong reading and comprehension skills.
• Ability to independently manage a large number of diverse tasks and deadlines.
• Excellent customer service and communication skills (in person, over the phone, and via email).
• Team‑player mentality, willing to help other team members as needed.
• Positive referrals and references.
• Strong intermediate (or higher) proficiency with MS Office and Bluebeam.

Desired Skills and Experience

• Prior experience or training in contract administration or other office administration requiring a high level of detail.
• Experience reading contract language.
• Working knowledge of property and casualty insurance.
• Bachelor’s degree in a business field or 3+ years of office‑environment experience.
• Customer service experience.

Benefits

• 401(k) match and health benefits ranking in the top 20% nationwide.
• Profit‑sharing bonus programs.
• Generous PTO with the option to purchase additional time off.
• Paid parental leave (maternity and paternity).
• Free, full‑service mental health care for you and your family.
• Wellness programs, including on‑site fitness centers and personal development funds.
• Education assistance, training programs, and development opportunities.
• Hybrid and flexible schedules to support work‑life balance.