Temporary Staff Accountant

About the role

The American Marketing Association (AMA) is a leading global professional marketing association. The AMA is home to five premier scholarly journals and offers a variety of learning programs and certifications. This role is fully remote and open to candidates living in the specified states.

Responsibilities

• Administrator for corporate and employee credit card expense platform
• Approves expense reports for processing data into Intacct monthly
• Maintains user database / assigns corporate credit cards
• Update/maintain account expense types, ensuring the integrity of the data
• Resolve end-user issues in the system
• Train all new end-users
• Process employee and volunteer expense reports as needed
• Administrator for the expense payment platform
• Verify vendor invoices, expense reports, credit card statements, and other miscellaneous disbursements for accuracy
• Maintains the user database / assign approvers for vendors
• Review all documents for proper documentation, account coding, proper signature authorization, and timeliness
• Resolve end-user issues in the system
• Train all new end-users
• Corporate Card Administrator
• Issue/cancel corporate credit cards
• Review purchases to ensure the integrity of data
• Ensure that payments are secured monthly
• General Accounting Duties
• Research and resolve all accounting and/or documentation problems and discrepancies
• Interact with suppliers, AMA employees, volunteers, and external auditors for all A/P related inquiries
• This includes reconciling vendor statements and providing vendor payment and history details upon request
• Maintain and reconcile general ledger accounts such as prepaid expenses, accrued liabilities, and accounts payable on a recurring monthly basis
• Responsible for reviewing accounts payable aging and following up on delinquent invoices and expected credit memos
• Responsible for filing the Illinois Sales Use Tax return
• Meet the month-end close timelines, ensuring all books are closed accurately per schedule
• Aid in forecasting expenses for cash flow purposes
• Aid in expense actual vs budget variance analysis
• Support all accounts payable process improvement initiatives
• Actively involved with the external audit
• Maintain complete vendor files with classification of vendor and company information, including TIN, improving the documentation to accurately file 1099s
• Serve as backup for accounts receivable position, including tracking, invoicing, and recording of cash receipts

Requirements

• At least 5 years of experience in Accounts Payable processes
• At least 1 year of experience in Concur
• At least 1 year of experience in Intacct
• Advanced Excel skills
• Critical thinking: willingness to work outside your normal duties to help solve a problem
• Experience in a remote work environment with a dispersed team