Temporary Program Coordinator - ConnectEd

Reporting to the Director of ConnectEd, this one-year temporary position is based at Miller Hall on the UW Seattle campus with a hybrid schedule combining in-office and remote work.

Responsibilities

• Program Administration (80%)
  • Maintain accurate program records, files, and documentation to ensure data integrity and compliance with internal procedures and reporting requirements.
  • Support general administrative operations to improve workflow and program effectiveness.
  • Act as the primary point of contact for faculty, staff, community members, and participants; respond to inquiries in a timely and professional manner.
  • Assist with the development, review, and distribution of marketing and communications materials (emails, flyers, announcements, web content).
  • Support outreach efforts to promote programs, events, and engagement opportunities.
• Event Planning & Coordination
  • Assist with planning, organizing, and executing program events, workshops, meetings, and related activities.
  • Coordinate event logistics: scheduling, materials preparation, room setup, catering, technology needs, and vendor communication.
  • Provide on-site event support and troubleshoot issues as they arise.
  • Occasional travel may be required to support event or program activities.
• Meeting Coordination
  • Schedule and coordinate team meetings, including sending invitations and preparing agendas.
  • Maintain organized records of decisions, deadlines, and next steps to support accountability and continuity.
• Budget Management and Procurement (20%)
  • Assist with budget development, track program expenses, and coordinate procurement processes.
  • Maintain budget spreadsheets and records to support accurate financial oversight and reporting.
  • Help ensure spending aligns with approved budgets, timelines, and program priorities.
  • Process requests to purchase or pay for event-related costs via procurement card or Workday.
  • Coordinate contract processing: gather documentation, track approvals, and support submission of workflows.
  • Review and process invoices in coordination with program and finance contacts to ensure timely payment.
  • Monitor outstanding accounts receivable and follow up as needed to resolve delays and support collection efforts.

Requirements

• Minimum Qualifications
  • High school graduation or equivalent.
  • Two years of experience supporting educational programs and/or clerical work.
• Additional Qualifications
  • Experience with Microsoft Office (Outlook, Word, Excel).
• Preferred Qualifications
  • Bachelor’s degree.
  • Previous independent and complex administrative support experience.
  • Higher education experience.
  • Knowledge of University of Washington policies and procedures.

About the Team

The ConnectEd professional and community learning office coordinates professional development opportunities offered by the College in partnership with schools and organizations, including courses, webinars, and events. The program aims to support educators in transforming inequitable systems of education to create just, sustainable, and culturally thriving democracies.

Pay

Annual pay range: $47,256.00 – $63,156.00.

Schedule

• First shift.
• Full-time (100% FTE), temporary position.
• Hybrid schedule with a combination of in-office and remote days weekly, depending on operational needs.
• Occasional overtime may be required due to on-site events or business needs.

Benefits

For information about benefits for this position, visit UW Temporary Benefits.