Temporary Program Coordinator

About the role

About FIU Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

The Program Coordinator provides administrative and accounting support to the Senior Program Coordinator and helps to ensure the organization's day-to-day financial records and processes are accurate, organized, and up to date. This position assists with accounts payable, financial recordkeeping, documentation, and other routine finance-related responsibilities as needed as well as donor data and development support.

Responsibilities

• Assist the FIU ASAS Senior Program Coordinator with day-to-day accounting and financial administrative tasks.
• Process and track invoices, payments, reimbursements, and other expenses.
• Assist with accounts payable.
• Enter and maintain accurate financial information in the organization's accounting system.
• Organize and maintain financial records, receipts, invoices, contracts, and supporting documentation.
• Help track payments, outstanding balances, deposits, and other financial transactions.
• Assist with tracking grant and program expenses to ensure costs are properly documented.
• Maintain confidentiality of financial, employee, donor, and organizational information.
• Assist the Senior Program Coordinator with other financial and administrative duties as assigned.
• Other tasks may include sending out staff Meeting Agenda for the bi-weekly calls, answering phone calls, and helping Program Director(s) with operational tasks for FIU ASAS Programs.
• Assist with event planning/coordination and execution.
• Manage and maintain the organization's donor CRM/database, ensuring accurate and up-to-date donor records, gifts, and contact information.
• Process donor acknowledgments, including weekly thank-you letters (often system-generated), annual/end-of-year giving letters, and other donor correspondence.
• Prepare donor, fundraising, and contribution reports as needed and assist with maintaining accurate records for reconciliation with Finance.
• Provide administrative and logistical support to the Director of Development and Marketing for fundraising events, campaigns, donor communications, and other development activities & tasks.

Qualifications

Minimum Qualifications: Bachelor's degree; OR four (4) years of office or related experience; OR an equivalent combination of relevant education and/or experience. Positions under National Forensic Science Technology Center will require Bachelor's degree in an appropriate area of specialization in related field; OR an equivalent combination of relevant training and/or military experience.

Schedule

Work Schedule: 10:00am - 4:00pm, 20 - 30 Hours, August - May

Pay

Advertised Salary: $20 - $23 per hour

Benefits

• As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement).
• Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works on average 30 hours or more per week may be eligible to enroll in health care benefits.
• As a temporary employee, you are also eligible to enroll in supplemental plans (e.g., dental, vision), which requires full payment on your part.