Temporary Orientation Coordinator

About the Company

Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide. We value diversity, inclusivity, and a sense of belonging, celebrating work and life events while partnering with clients and communities to make great things happen.

Insperity has earned recognition as a top place to work, including accolades from Glassdoor, U.S. News & World Report, and RippleMatch’s Campus Forward Awards for one of the country’s Top 50 Midsize Early Talent Programs.

Why Join Insperity?

• Flexibility: Over 80% of Insperity’s jobs offer flexibility to balance time with coworkers, clients, family, or community.
• Career Growth: Continuous learning programs, mentorship opportunities, and ongoing training are available.
• Well-Being: Total rewards package includes generous paid time off, top-tier medical, dental, and vision benefits, health & wellness support, paid volunteer hours, and more.

Responsibilities

General Orientation Team Support

• Communicate with clients/team members in an effective, professional, and timely manner to enable a positive customer service experience in a team environment.
• Coordinate ordering of new hire booklets that reflect the appropriate benefit plan and other regional requirements while meeting time deadlines.
• Prepare key orientation deliverables, including On-Site Supervisor packets, new hire paperwork, and benefits information, to meet shipping and delivery deadlines.
• Communicate directly with clients via phone, fax, and/or email to confirm orientation meetings and provide details of necessary documentation and employee participation for a successful transition.
• Coordinate with Sales Administration to ensure timely receipt of approved client documents required for preparation of orientation packets and client pre-meetings.
• Provide backup support to the Orientation Specialist in processing client files.
• Exercise high attention to detail and methodology for confirming accuracy in all tasks.
• Generate reports as requested.

Administrative Support

• Accurately package multi-location orientation packets for distribution via various carriers to meet client orientation meeting delivery deadlines.
• Prepare Word documents for On-Site Supervisor packets and payroll client files, personalized for each client.
• File, make copies, type, and enter data into computer/database or standard forms.
• Coordinate department communication by stamping and distributing incoming mail and faxes; prepare and send outgoing mail using appropriate delivery methods.
• Maintain mailing, office, and equipment supplies in an orderly fashion; generate requisitions to replenish supplies as requested.
• Participate in front desk receptionist relief.
• Support process and audit efforts to ensure integrity and accountability for Sarbanes-Oxley and HIPAA compliance.

Requirements

• High School diploma required; Bachelor’s degree preferred.
• 2–4 years of experience in an administrative support role or related field with an emphasis on project/multi-tasking.

This job specification should not be construed to imply that these requirements are the exclusive standards of the position. The incumbent may be required to follow any other instructions and perform related duties as assigned by the supervisor.