Temporary Medical Records Specialist

Schedule

Part-time, temporary position. 25–30 hours per week, Monday–Friday with a flexible schedule. Hybrid option available as job tasks allow; first 60 days are in-person for training. Estimated end date: April 16, 2026.

About the role

The Medical Records Specialist prepares medical forms and manages incoming and outgoing records requests. Processing requests requires strict observation of patient confidentiality rules and strong attention to detail to ensure signed, up-to-date releases are verified before releasing information. The specialist completes all necessary patient paperwork accurately and promptly, and cross-trains to conduct audits of patient case records to identify documentation errors as assigned.

Responsibilities

• Monitor medical records mailbox and email inbox for requests
• Perform high-volume scanning and uploading of patient records into the EHR system
• Process patient record requests
• Determine validity of releases sent to the organization
• Print and fax patient reports to referring doctors as needed
• Communicate with outside entities via telephone, email, fax, and internal agency channels
• Develop appropriate records packets for medical records requests
• Pull supplemental records from systems (PSYCKES, HealtheConnections) to support clinical care
• Draft and distribute correspondence for providers
• Review medical records and pertinent documentation concurrently and retrospectively per established site review tools and company policy
• Extract, compile, and report data from the electronic health records system
• Utilize MS Excel spreadsheets to track documentation workflow and provide status reports as tables, charts, and graphs
• Uphold standards of Credo’s Continuous Quality Assurance Program
• Participate in Continuous Quality Improvement Committee meetings as assigned
• Maintain documentation, correspondence, and communication with other providers regarding psychiatric, medical, and substance abuse services
• Promote individual professional growth by meeting mandatory/continuing education and skills competency requirements
• Act as back-up support to the Quality Improvement and EHR teams
• Perform other duties as assigned

Requirements

• High school diploma or GED required; two-year degree in statistics, math, business administration, or computer science preferred (equivalent experience considered)
• Minimum 1 year of healthcare and medical records experience
• High proficiency in MS Excel and other applications
• Valid driver’s license (per personnel policies)
• Compliance with all laws and policies concerning corporate compliance, confidentiality, security, and client rights (employee manual, 42 CFR Part 2, HIPAA)
• Current certification and/or training as specified by state law and agency regulation
• Essential computer software skills for data collection and reporting
• Excellent quantitative and analytical skills

Pay

$16.50–$18 per hour