Temporary Logistics Coordinator
Sotheby's · New York, United States · 1 mo ago
Management$24–$27/hrTemporary
We need to output HTML fragment with sections: About the role? Actually we have "About Sotheby's" description, but we should not repeat job title as heading. We need sections: maybe "About the role" (the description after THE ROLE), "Responsibilities", "Requirements" (Ideal Experience & Competencies), "Pay" (expected hourly rate), maybe "Schedule"? Not given. Benefits: "benefits as required by law" maybe mention but not specific; we should only include if posting actually states them. It says "In addition to hourly wages and overtime, successful candidates will be eligible for benefits as required by law." That's vague; but it's still a statement about benefits. Should we include Benefits section? The rule: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. Here they state "benefits as required by law." That's somewhat generic but still a statement. Might be considered specific enough? It says "benefits as required by law." That's not detailed but it's a statement. I'd include Benefits section with that sentence.
Pay: they give hourly rate range $24.00 - $27.00. So include Pay.
Schedule: not specified; no mention of schedule like full-time, part-time, hours. So omit Schedule.
We need to remove boilerplate: cookie/navigation/legal/EEO etc. Remove the equal opportunity employer paragraph and privacy notice links. Also remove "To view our Candidate Privacy Notice..." lines. Also remove "The Company complies..." etc.
We need to preserve all substantive information: About Sotheby's intro, THE ROLE description, Responsibilities bullet points, Ideal Experience & Competencies bullet points, Pay info, Benefits statement.
We need to use for section headings: e.g., About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to decide which headings to use based on content.
We have "About Sotheby's" which is company overview; maybe we can put under "About the role"? Actually "About the role" heading is for role description. The company overview could be under "About Sotheby's" but not a listed heading. The instructions say use
for section headings: e.g., About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to decide which headings to use based on content.
We have "About Sotheby's" which is company overview; maybe we can put under "About the role"? Actually "About the role" heading is for role description. The company overview could be under "About Sotheby's" but not a listed heading. The instructions say use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It seems they expect those headings. We can also include "About Sotheby's" as a heading? Not in list but maybe allowed? The instruction: "use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." The e.g. suggests those are examples; we could also use other headings if appropriate. But to be safe, we can map content to those headings.
We have:
- About Sotheby's: could be under "About the role"? Not exactly. Maybe we can treat as "About Sotheby's" as a heading but not in list; risk. Better to include under "About the role" heading and include both company overview and role description? The role description is under THE ROLE heading. Could combine.
But instructions: "Do NOT repeat the job title as a heading (the page already shows it)". So we can have heading "About the role" and then include the paragraph about Sotheby's and the role description.
Responsibilities: we have bullet list.
Requirements: we have Ideal Experience & Competencies (education, experience, skills). Could be under "Requirements". Or we could split into Requirements and Qualifications etc. But we prefer few substantive sections. So we can have "Requirements" covering the Ideal Experience & Competencies.
Pay: we have hourly rate.
Benefits: we have statement.
We should not include Schedule.
We need to output only HTML fragment, no /, no markdown.
We need to use - for any list of duties/requirements/benefits, and
for prose.
Thus:
About the role
About Sotheby's ... (company overview) ... THE ROLE Sotheby’s is seeking a highly organized ... (role description)
But we need to preserve all substantive information; we should not lose details. Let's extract the relevant paragraphs.
From the posting:
"About Sotheby's Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City."
Then "THE ROLE Sotheby’s is seeking a highly organized and detail-oriented Logistics Coordinator to support the movement, intake, and tracking of property across our three New York sites: Long Island City (LIC), York Avenue, and the Breuer Building. This role blends logistics coordination with registrar-adjacent responsibilities and plays a vital part in maintaining the accuracy, condition, and timely handling of property throughout its exhibition lifecycle—from initial transfers to return. The Temporary Logistics Coordinator will assist with loop truck scheduling, coordinate property transfers for exhibitions and Private Sale, book the Breuer dock, and perform property intake and “lite” condition verification. The ideal candidate will be proactive, flexible, and deeply collaborative across departments. This is a 3-month contract."
We can combine that into a paragraph.
Then Responsibilities: list of bullet points.
We need to extract each bullet.
Responsibilities section:
"Working in collaboration with the Logistics Manager and Supervisor:
Cross-Site Property Tracking & Coordination
Maintain detailed records of all property transferring from LIC and York Avenue to the Breuer for exhibitions and Private Sale appointments.
Track piece count, tagging, condition status, and documentation to ensure accuracy and accountability.
Coordinate return transfers following exhibitions, reconciling paperwork and ensuring safe repackaging.
Communicate regularly with Inventory Control, Registrar, and Specialist teams to ensure clear handoffs and status updates.
Ensure works are handled according to Sotheby’s safety and security protocols.
Support Art Handlers and Project Leads with information, access, and updated schedules.
Partner with cross-departmental teams to support pre-sale activities across multiple locations, aligning logistics and workflow to meet shifting priorities and deadlines.
Property Intake & Condition Verification (Registrar Support)
Conduct “lite” condition verification upon arrival of works at the Breuer or York Avenue.
Confirm piece count, tagging, pre-existing conditions, and accuracy of shipping documentation.
Photograph incoming works and maintain visual condition records in internal systems.
Collaborate with the Registrar and Inventory teams to reconcile discrepancies and ensure audit readiness.
Cross-train in other Logistics areas and provide support across Registrar functions as needed, promoting operational flexibility and a team-first mindset.
Loop Truck & Transfer Scheduling
Assist the Logistics Manager in scheduling Sotheby’s loop truck for ad hoc and sale-specific transfers between LIC, York Avenue, and the Breuer.
Ensure proper documentation, timing, and communication of all scheduled transfers.
Monitor delivery timelines and escalate delays or conflicts as needed.
Maintain detailed records of all property transferring from LIC and York Avenue to the Breuer for exhibitions and Private Sale appointments."
Note there is a duplicate line: "Maintain detailed records of all property transferring from LIC and York Avenue to the Breuer for exhibitions and Private Sale appointments." appears twice (first under Cross-Site Property Tracking & Coordination and again at end of Loop Truck & Transfer Scheduling). We should preserve all substantive information; duplicates are okay but we could keep both; but maybe we should deduplicate? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." It doesn't say to deduplicate. So we can keep duplicates.
Now Ideal Experience & Competencies:
"Bachelor’s degree or equivalent work experience
1–3 years of experience in logistics, registrar support, or collections management in an art, gallery, or museum setting
Strong understanding of art handling, condition reporting, and inventory tracking
Highly organized with excellent record-keeping and communication skills
Comfortable working across multiple sites with shifting priorities
Collaborative, team-oriented, and solutions-driven
Experience with inventory databases and internal scheduling systems preferred
Flexibility to work overtime and weekends as required"
We need to put these in - .
Pay: "The expected hourly rate for this position ranges from $24.00 - $27.00. Employees in this role may be expected to work overtime, and will receive additional pay at the applicable overtime rate."
We can put that in
under Pay heading.
Benefits: "In addition to hourly wages and overtime, successful candidates will be eligible for benefits as required by law."
We can put that in
under Benefits heading.
We should also maybe include the contract length: "This is a 3-month contract." Already in About the role paragraph.
Now we need to output HTML fragment.
Structure:
About the role
About Sotheby's ... THE ROLE ...
Responsibilities
- ...
...
Requirements
- ...
...
Pay
...
Benefits
...
We should not include Schedule.
Check for any other sections like Qualifications, Skills: we have covered under Requirements.
Now ensure we removed boilerplate: removed EEO paragraph, privacy notice links, etc.
Now produce final answer.
Let's craft the About the role paragraph:
"Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City. Sotheby’s is seeking a highly organized and detail-oriented Logistics Coordinator to support the movement, intake, and tracking of property across our three New York sites: Long Island City (LIC), York Avenue, and the Breuer Building. This role blends logistics coordination with registrar-adjacent responsibilities and plays a vital part in maintaining the accuracy, condition, and timely handling of property throughout its exhibition lifecycle—from initial transfers to return. The Temporary Logistics Coordinator will assist with loop truck scheduling, coordinate property transfers for exhibitions and Private Sale, book the Breuer dock, and perform property intake and “lite” condition verification. The ideal candidate will be proactive, flexible, and deeply collaborative across departments. This is a 3-month contract."
Now Responsibilities list items: we need to break into logical items. Could group each bullet as - . We'll preserve the headings like "Cross-Site Property
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." The e.g. suggests those are examples; we could also use other headings if appropriate. But to be safe, we can map content to those headings.
We have:
- About Sotheby's: could be under "About the role"? Not exactly. Maybe we can treat as "About Sotheby's" as a heading but not in list; risk. Better to include under "About the role" heading and include both company overview and role description? The role description is under THE ROLE heading. Could combine.
But instructions: "Do NOT repeat the job title as a heading (the page already shows it)". So we can have heading "About the role" and then include the paragraph about Sotheby's and the role description.
Responsibilities: we have bullet list.
Requirements: we have Ideal Experience & Competencies (education, experience, skills). Could be under "Requirements". Or we could split into Requirements and Qualifications etc. But we prefer few substantive sections. So we can have "Requirements" covering the Ideal Experience & Competencies.
Pay: we have hourly rate.
Benefits: we have statement.
We should not include Schedule.
We need to output only HTML fragment, no /, no markdown.
We need to use - for any list of duties/requirements/benefits, and
for prose.
Thus:
About the role
About Sotheby's ... (company overview) ... THE ROLE Sotheby’s is seeking a highly organized ... (role description)
But we need to preserve all substantive information; we should not lose details. Let's extract the relevant paragraphs.
From the posting:
"About Sotheby's Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City."
Then "THE ROLE Sotheby’s is seeking a highly organized and detail-oriented Logistics Coordinator to support the movement, intake, and tracking of property across our three New York sites: Long Island City (LIC), York Avenue, and the Breuer Building. This role blends logistics coordination with registrar-adjacent responsibilities and plays a vital part in maintaining the accuracy, condition, and timely handling of property throughout its exhibition lifecycle—from initial transfers to return. The Temporary Logistics Coordinator will assist with loop truck scheduling, coordinate property transfers for exhibitions and Private Sale, book the Breuer dock, and perform property intake and “lite” condition verification. The ideal candidate will be proactive, flexible, and deeply collaborative across departments. This is a 3-month contract."
We can combine that into a paragraph.
Then Responsibilities: list of bullet points.
We need to extract each bullet.
Responsibilities section:
"Working in collaboration with the Logistics Manager and Supervisor:
Cross-Site Property Tracking & Coordination
Maintain detailed records of all property transferring from LIC and York Avenue to the Breuer for exhibitions and Private Sale appointments.
Track piece count, tagging, condition status, and documentation to ensure accuracy and accountability.
Coordinate return transfers following exhibitions, reconciling paperwork and ensuring safe repackaging.
Communicate regularly with Inventory Control, Registrar, and Specialist teams to ensure clear handoffs and status updates.
Ensure works are handled according to Sotheby’s safety and security protocols.
Support Art Handlers and Project Leads with information, access, and updated schedules.
Partner with cross-departmental teams to support pre-sale activities across multiple locations, aligning logistics and workflow to meet shifting priorities and deadlines.
Property Intake & Condition Verification (Registrar Support)
Conduct “lite” condition verification upon arrival of works at the Breuer or York Avenue.
Confirm piece count, tagging, pre-existing conditions, and accuracy of shipping documentation.
Photograph incoming works and maintain visual condition records in internal systems.
Collaborate with the Registrar and Inventory teams to reconcile discrepancies and ensure audit readiness.
Cross-train in other Logistics areas and provide support across Registrar functions as needed, promoting operational flexibility and a team-first mindset.
Loop Truck & Transfer Scheduling
Assist the Logistics Manager in scheduling Sotheby’s loop truck for ad hoc and sale-specific transfers between LIC, York Avenue, and the Breuer.
Ensure proper documentation, timing, and communication of all scheduled transfers.
Monitor delivery timelines and escalate delays or conflicts as needed.
Maintain detailed records of all property transferring from LIC and York Avenue to the Breuer for exhibitions and Private Sale appointments."
Note there is a duplicate line: "Maintain detailed records of all property transferring from LIC and York Avenue to the Breuer for exhibitions and Private Sale appointments." appears twice (first under Cross-Site Property Tracking & Coordination and again at end of Loop Truck & Transfer Scheduling). We should preserve all substantive information; duplicates are okay but we could keep both; but maybe we should deduplicate? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." It doesn't say to deduplicate. So we can keep duplicates.
Now Ideal Experience & Competencies:
"Bachelor’s degree or equivalent work experience
1–3 years of experience in logistics, registrar support, or collections management in an art, gallery, or museum setting
Strong understanding of art handling, condition reporting, and inventory tracking
Highly organized with excellent record-keeping and communication skills
Comfortable working across multiple sites with shifting priorities
Collaborative, team-oriented, and solutions-driven
Experience with inventory databases and internal scheduling systems preferred
Flexibility to work overtime and weekends as required"
We need to put these in - .
Pay: "The expected hourly rate for this position ranges from $24.00 - $27.00. Employees in this role may be expected to work overtime, and will receive additional pay at the applicable overtime rate."
We can put that in
under Pay heading.
Benefits: "In addition to hourly wages and overtime, successful candidates will be eligible for benefits as required by law."
We can put that in
under Benefits heading.
We should also maybe include the contract length: "This is a 3-month contract." Already in About the role paragraph.
Now we need to output HTML fragment.
Structure:
About the role
About Sotheby's ... THE ROLE ...
Responsibilities
- ...
...
Requirements
- ...
...
Pay
...
Benefits
...
We should not include Schedule.
Check for any other sections like Qualifications, Skills: we have covered under Requirements.
Now ensure we removed boilerplate: removed EEO paragraph, privacy notice links, etc.
Now produce final answer.
Let's craft the About the role paragraph:
"Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City. Sotheby’s is seeking a highly organized and detail-oriented Logistics Coordinator to support the movement, intake, and tracking of property across our three New York sites: Long Island City (LIC), York Avenue, and the Breuer Building. This role blends logistics coordination with registrar-adjacent responsibilities and plays a vital part in maintaining the accuracy, condition, and timely handling of property throughout its exhibition lifecycle—from initial transfers to return. The Temporary Logistics Coordinator will assist with loop truck scheduling, coordinate property transfers for exhibitions and Private Sale, book the Breuer dock, and perform property intake and “lite” condition verification. The ideal candidate will be proactive, flexible, and deeply collaborative across departments. This is a 3-month contract."
Now Responsibilities list items: we need to break into logical items. Could group each bullet as - . We'll preserve the headings like "Cross-Site Property
for prose. Thus:
About the role
About Sotheby's ... (company overview) ... THE ROLE Sotheby’s is seeking a highly organized ... (role description)
But we need to preserve all substantive information; we should not lose details. Let's extract the relevant paragraphs. From the posting: "About Sotheby's Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City." Then "THE ROLE Sotheby’s is seeking a highly organized and detail-oriented Logistics Coordinator to support the movement, intake, and tracking of property across our three New York sites: Long Island City (LIC), York Avenue, and the Breuer Building. This role blends logistics coordination with registrar-adjacent responsibilities and plays a vital part in maintaining the accuracy, condition, and timely handling of property throughout its exhibition lifecycle—from initial transfers to return. The Temporary Logistics Coordinator will assist with loop truck scheduling, coordinate property transfers for exhibitions and Private Sale, book the Breuer dock, and perform property intake and “lite” condition verification. The ideal candidate will be proactive, flexible, and deeply collaborative across departments. This is a 3-month contract." We can combine that into a paragraph. Then Responsibilities: list of bullet points. We need to extract each bullet. Responsibilities section: "Working in collaboration with the Logistics Manager and Supervisor: Cross-Site Property Tracking & Coordination Maintain detailed records of all property transferring from LIC and York Avenue to the Breuer for exhibitions and Private Sale appointments. Track piece count, tagging, condition status, and documentation to ensure accuracy and accountability. Coordinate return transfers following exhibitions, reconciling paperwork and ensuring safe repackaging. Communicate regularly with Inventory Control, Registrar, and Specialist teams to ensure clear handoffs and status updates. Ensure works are handled according to Sotheby’s safety and security protocols. Support Art Handlers and Project Leads with information, access, and updated schedules. Partner with cross-departmental teams to support pre-sale activities across multiple locations, aligning logistics and workflow to meet shifting priorities and deadlines. Property Intake & Condition Verification (Registrar Support) Conduct “lite” condition verification upon arrival of works at the Breuer or York Avenue. Confirm piece count, tagging, pre-existing conditions, and accuracy of shipping documentation. Photograph incoming works and maintain visual condition records in internal systems. Collaborate with the Registrar and Inventory teams to reconcile discrepancies and ensure audit readiness. Cross-train in other Logistics areas and provide support across Registrar functions as needed, promoting operational flexibility and a team-first mindset. Loop Truck & Transfer Scheduling Assist the Logistics Manager in scheduling Sotheby’s loop truck for ad hoc and sale-specific transfers between LIC, York Avenue, and the Breuer. Ensure proper documentation, timing, and communication of all scheduled transfers. Monitor delivery timelines and escalate delays or conflicts as needed. Maintain detailed records of all property transferring from LIC and York Avenue to the Breuer for exhibitions and Private Sale appointments." Note there is a duplicate line: "Maintain detailed records of all property transferring from LIC and York Avenue to the Breuer for exhibitions and Private Sale appointments." appears twice (first under Cross-Site Property Tracking & Coordination and again at end of Loop Truck & Transfer Scheduling). We should preserve all substantive information; duplicates are okay but we could keep both; but maybe we should deduplicate? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." It doesn't say to deduplicate. So we can keep duplicates. Now Ideal Experience & Competencies: "Bachelor’s degree or equivalent work experience 1–3 years of experience in logistics, registrar support, or collections management in an art, gallery, or museum setting Strong understanding of art handling, condition reporting, and inventory tracking Highly organized with excellent record-keeping and communication skills Comfortable working across multiple sites with shifting priorities Collaborative, team-oriented, and solutions-driven Experience with inventory databases and internal scheduling systems preferred Flexibility to work overtime and weekends as required" We need to put these in- .
Pay: "The expected hourly rate for this position ranges from $24.00 - $27.00. Employees in this role may be expected to work overtime, and will receive additional pay at the applicable overtime rate."
We can put that in
under Pay heading. Benefits: "In addition to hourly wages and overtime, successful candidates will be eligible for benefits as required by law." We can put that in
under Benefits heading. We should also maybe include the contract length: "This is a 3-month contract." Already in About the role paragraph. Now we need to output HTML fragment. Structure:
About the role
About Sotheby's ... THE ROLE ...
Responsibilities
- ... ...
Requirements
- ... ...
Pay
...
Benefits
...
We should not include Schedule. Check for any other sections like Qualifications, Skills: we have covered under Requirements. Now ensure we removed boilerplate: removed EEO paragraph, privacy notice links, etc. Now produce final answer. Let's craft the About the role paragraph: "Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City. Sotheby’s is seeking a highly organized and detail-oriented Logistics Coordinator to support the movement, intake, and tracking of property across our three New York sites: Long Island City (LIC), York Avenue, and the Breuer Building. This role blends logistics coordination with registrar-adjacent responsibilities and plays a vital part in maintaining the accuracy, condition, and timely handling of property throughout its exhibition lifecycle—from initial transfers to return. The Temporary Logistics Coordinator will assist with loop truck scheduling, coordinate property transfers for exhibitions and Private Sale, book the Breuer dock, and perform property intake and “lite” condition verification. The ideal candidate will be proactive, flexible, and deeply collaborative across departments. This is a 3-month contract." Now Responsibilities list items: we need to break into logical items. Could group each bullet as - . We'll preserve the headings like "Cross-Site Property