Temporary Hybrid Payroll Coordinator

About the role

The Payroll Operations Specialist provides seasonal support to the Payroll Operations Team during periods of increased workforce volume and year-end or holiday payroll activity. This position assists with multi-company, multi-state payroll processing for hourly and salaried employees, including timecard updates, off-cycle checks, final pay, payroll inquiries, and employment verification requests. The role also supports payroll administration through document processing, unemployment claims, data entry, and record maintenance. The ideal candidate brings strong payroll experience, excellent attention to detail, and the ability to manage high-volume transactional work while maintaining strict confidentiality.

Responsibilities

• Execute day-to-day and biweekly payroll activities for a multi-company, multi-state workforce, including payroll data entry, review, reconciliation, and processing for hourly and salaried employees.
• Process off-cycle payroll checks and final pay through physical checks or ACH, ensuring accurate and timely payment during periods of increased payroll volume.
• Respond to employee payroll questions and timecard-related tickets, resolving routine to moderately complex inquiries and escalating more complex matters to team members as appropriate.
• Review and update employee timecards while following established Standard Operating Procedures (SOPs) and Knowledge Articles to identify and resolve payroll discrepancies.
• Perform payroll administrative functions, including mail processing, document scanning, and uploading tax, garnishment, and other payroll-related documentation into the appropriate ADP modules.
• Research and provide wage and pay history information for employment verification requests while supporting unemployment claims and other payroll-related administrative needs.
• Maintain a high level of confidentiality and data security by validating payroll information requests, properly securing electronic and paper records, protecting sensitive employee information, and promptly escalating potential privacy or security concerns.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 2 to 3 years of HR, payroll, or related experience preferred, particularly within a large, high-volume, multi-state organization.
• Strong hands-on payroll processing experience, including familiarity with off-cycle checks, final pay, timekeeping, payroll adjustments, and employee payroll inquiries.
• Experience with ADP Workforce Now, including payroll processing, reporting, data entry, and system navigation, is highly preferred.
• Experience with UKG, Kronos, ADP eTime, or comparable automated timekeeping systems is preferred.
• Familiarity with payroll practices and regulations in Oregon and California is preferred.
• Experience with ACH processing and positive pay, including Wells Fargo ACH and positive pay processes, is a plus.
• Working knowledge of Microsoft Excel, OneNote, Outlook, and Teams.
• Comfortable working within ticketing systems and managing high-volume, transactional payroll requests.

Schedule

Hybrid: Monday through Thursday in office in Beaverton, OR; Friday remote. Contract position based out of Portland, OR. Anticipated closing date: November 21, 2026.

Pay

$27.00 – $30.00 per hour. Individual compensation within this range depends on qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital coverage
• 401(k) Retirement Plan with pre-tax and Roth post-tax contributions
• Life Insurance (Voluntary Life & AD&D for employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Eligibility requirements apply to some benefits and may depend on job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.