Temporary HR & Finance Assistant

The University of California, Irvine (UCI) seeks an Administrative Support Specialist to join the Child Care Services team.

About the role

Provide administrative support for HR, payroll, finance, and general office operations for Child Care Services and assist other Student Affairs departments as needed.

Responsibilities

• Coordinate new hire onboarding, personnel transactions, payroll processing, and bi-weekly/monthly time reporting using the Time Reporting System (TRS).
• Aid in childcare enrollment processing, attendance tracking, invoicing, accounts receivable, and other business office functions.
• Respond to phone, email, and in-person inquiries while providing excellent customer service in a busy childcare environment with frequent interruptions.
• Maintain confidential records, prepare correspondence and reports, and support special projects while ensuring accuracy and compliance with university procedures.

Requirements

• 1-3 years of administrative support experience, or an equivalent combination of education and experience.
• Strong computer proficiency with Microsoft Office (Word, Excel, Outlook, Teams) and the ability to quickly learn new systems.
• Excellent organizational, communication, and customer service skills with the ability to manage competing priorities and frequent interruptions.
• Strong attention to detail, sound judgment, and the ability to handle confidential information with professionalism.
• Ability to work independently, perform basic payroll-related calculations, and adapt to changing priorities in a collaborative office environment.
• Ability to read, write, and follow written and oral instructions in English.

Preferred Experience

• Supporting HR, payroll, finance, or business office operations.
• Experience with University of California systems and processes, including TRS or other payroll/timekeeping systems.
• Knowledge of university personnel, payroll, and benefits procedures.
• Experience working in a childcare, education, healthcare, or other customer-facing administrative environment.
• Demonstrated ability to take initiative, learn quickly, and provide dependable administrative support with minimal supervision.