Temporary Employee - Travel Specialist

Pay Range

Pay Range: Targeted salary $15.00 per hour, based on experience

Benefits

Eligible: No

Work Schedule

Schedule: Monday – Friday, 8:00 a.m. to 5:00 p.m. on campus

Position Introduction

Join the Shared Business Services Center as a Temporary Travel Specialist! Are you looking for an opportunity to build your financial, customer service, and travel management experience while working with a collaborative, high-performing team? The Shared Business Services Center (SBSC) is seeking a Temporary Travel Specialist to support travel and expense management activities across the University of Oklahoma.

Why Join SBSC?

At SBSC, you'll be part of a team known for its collaborative culture, commitment to continuous improvement, and dedication to helping others succeed. This position offers the opportunity to:

• Gain hands-on experience with travel and expense management processes.
• Learn Concur and other financial systems used in higher education.
• Develop strong customer service, problem-solving, and financial reconciliation skills.
• Partner with departments across campus and make a meaningful impact.
• Build experience that can support future career growth in finance, accounting, travel management, procurement, and business operations.

What You'll Do

As a Temporary Travel Specialist, you'll play an important role in supporting University and guest travelers and ensuring travel-related expenses are processed accurately, efficiently, and in compliance with University policies. Responsibilities include:

• Providing travel and expense support to faculty, staff, students, and guests.
• Reviewing and processing travel reimbursements and expense reports in Concur.
• Aiding travelers with travel card expenses, documentation requirements, and reimbursement questions.
• Preparing, tracking, and reconciling employee expense reports.
• Making travel arrangements for university guests and students as needed.
• Allocating travel expenses to the appropriate chart fields and funding sources.
• Reviewing travel transactions for accuracy and policy compliance.
• Maintaining financial records and supporting documentation.
• Monitoring outstanding travel transactions and following up on missing information.
• Researching and resolving travel-related issues and discrepancies.

What We're Looking For

We're seeking someone who enjoys helping others, solving problems, and working in a fast-paced environment. Successful candidates will demonstrate:

• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• The ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• A customer-focused mindset.
• The ability to learn new systems and processes quickly.
• A positive attitude and willingness to collaborate with others.
• Sound judgment when interpreting policies and resolving issues.

Hiring Contingent Upon a Background Check

If you're looking for an opportunity to contribute to a team that values collaboration, service, and continuous improvement while helping support travel operations across the University, we encourage you to apply. Join SBSC and help make travel easier for the OU community!

Required Education And Experience

• High School Diploma or GED.
• 18 months of experience in customer service, accounting, finance, travel administration, business operations, or a related field.

Department Preferences

• Experience with travel reimbursements, expense reporting, or travel coordination.
• Experience using Concur or similar travel and expense management software.
• Experience working in a higher education environment.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Hospitality, or a related field.
• Experience using Microsoft Excel and financial systems.