Temporary Document Control Assistant

About the role

The temporary Document Control Assistant supports records management, document control, and electronic document management activities.

Responsibilities

• Audit and organize shared drives by creating and implementing a standardized folder structure, enforcing consistent file naming conventions, and developing a comprehensive inventory of existing files to improve accessibility, reduce duplication, and support document governance.
• Verify that scanned documents accurately match original source documents by confirming content, completeness, legibility, formatting, resolution, and file integrity prior to final acceptance.
• Validate uploaded documents and associated metadata within the Electronic Document Management System (EDMS) to ensure completeness, accuracy, and compliance with established standards.
• Conduct and maintain a comprehensive inventory of applicable codes and standards, document current pricing information, and organize materials into a structured and accessible reference system.
• Perform data entry and records management activities in accordance with established records management and electronic document management best practices.
• Validate and verify data for accuracy, consistency, and completeness across multiple systems.
• Assist with document management initiatives, process improvements, and other special projects as assigned.

Requirements

• Proficiency with Microsoft Office Suite.
• Experience using Microsoft SharePoint.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Experience with data entry and document processing.
• Effective internet research and information-gathering skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy.

Qualifications

• Preferred qualifications include experience with Electronic Document Management Systems (EDMS), such as DevonWay, Documentum, or similar platforms.
• Knowledge of records management principles and best practices.
• Experience with metadata management and document indexing.
• Data analysis and reporting experience.
• Quality assurance experience related to scanned documents and electronic records.
• Familiarity with document control, compliance, or regulated environments.

Skills

• Proficiency with Microsoft Office Suite.
• Experience with Microsoft SharePoint.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Experience with data entry and document processing.
• Effective internet research and information-gathering skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy.

Benefits

This position is not eligible for company-sponsored benefits.

Pay

N/A

Schedule

N/A