Temporary Clerical/Secretarial Pool

About the role

These positions will provide administrative support and assistance for a specified area or department on a temporary basis. Openings for these positions may or may not be available at this time; however, after a review of qualifications, applicants may be contacted to work on a temporary, assignment basis.

Responsibilities

• Provides clerical support to assigned areas on a temporary basis
• Greets and assists customers by phone, in person or through email
• Assesses customers' needs and handles requests/transactions or directs the person or matter to the proper sources
• Performs data entry as needed
• Prepares various types of correspondence as needed
• Maintains files documents on a regular basis
• Processes forms with accuracy and completeness
• Operates office equipment such as printers, copy machines, fax machines
• May provide direct or indirect assistance to academic functions and services
• May retrieve and disperse mail or correspondence for the area
• Maintains and orders offices supplies and inventories as needed
• May coordinate departmental meetings to include scheduling of rooms; may set up rooms and equipment for use
• Attends and participates in meetings and committees and may take minutes or notes and perform follow-up activities

Qualifications

• Knowledge of general office practices, procedures and techniques
• Excellent oral and written communication skills
• Basic to Intermediate skill level in the use of computers and MS Office products
• Demonstrates excellent customer service skills
• Ability to exhibit good interpersonal skills and work well with others
• Ability to maintain records accurately and be able to meet deadlines consistently
• Demonstrates good organizational skills
• Ability to perform normal duties with minimal supervision

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.