TEMPORARY BLANK ASSISTANT 3

The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers, and three national laboratories, enrolling premier students from California, the nation, and the world. External Relations and Communications focuses on increasing public understanding and support for the university, communicating UC’s value and impact, and strengthening relationships with outside constituencies such as alumni, philanthropists, business, and industry.

About the role

This is a TEMPORARY position within the Temporary Office of the President Staffing (TOPS) program. The role supports the External Relations & Communications (ER&C) division through administrative, financial, and operational responsibilities. This is a hybrid, on-site position based in Oakland, CA.

Responsibilities

• Assist with routine office operations and departmental coordination.
• Manage and order office supplies as needed.
• Support UPS account usage and shipping coordination.
• Assist with event reimbursement, travel, and entertainment submissions.
• Oversee daily office coordination, including room reservations using EMS and visitor registration through Symmetry.
• Handle procurement and requisition processes in Oracle.
• Manage travel, entertainment, and event reimbursement activities through Concur.
• Ensure adherence to UC financial and travel policies.
• Process purchase requisitions, reimbursements, and financial documentation.

Requirements

• Experience providing administrative support in a professional office environment.
• Experience with Oracle, Concur, EMS, ServiceNow, and related administrative systems.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Knowledge of UC policies related to travel, entertainment, procurement, and reimbursements.
• Bachelor’s degree in a related area and/or equivalent experience/training.

Pay

Budgeted hourly range: $35.29/hour–$36.08/hour. Salary offers are determined based on final candidate qualifications and experience.

This position is a limited temporary role and requires successful completion of a background check.