Temporary Billing and Reconciliation Specialist - Facilities Services - UTK

Responsibilities

• Performs accounting activities in the maintenance of financial and payroll records in accordance with established practices and procedures.
• Processes and audits accounting documents and personnel forms, including invoices, receipts, purchase orders, and procurement card transactions.
• Reviews invoices for accuracy and completeness and verifies items received against purchase documentation.
• Affords operational and financial support through coordination, documentation management, and workflow tracking while working closely with accounting, operational teams, and customers to support accurate billing processes.
• Works in conjunction with Purchasing and Accounts Payable to process transactions and ensure compliance with financial procedures.
• Issues and manages work orders from creation through completion, ensuring accurate documentation of labor, materials, and services.
• Verifies that work order entries align with work performed and ensures proper chart of accounts usage.
• Identifies and verifies chargeable versus non chargeable work orders.
• Ensures accurate labor, material, and service rate application in accordance with established billing standards.
• Reviews work order and billing data for accuracy and completeness prior to invoice processing.
• Resolves routine discrepancies related to work orders, billing entries, and customer inquiries, escalating complex issues as needed.
• Maintains organized systems for work orders, records, and departmental documentation.
• Provides clear and professional communication with staff, supervisors, customers, and accounting teams.
• Tracks overtime and compiles operational and financial data for reporting purposes.
• Provides backup operational and financial support and performs other duties as assigned.

Qualifications

• Education: High School Diploma or GED. Vocational or technical training in accounting, business management, or business administration preferred. Associates Degree in accounting, business management, or business administration preferred.
• Required Experience: Two (2) years of experience in administration, accounting, and/or timekeeping. Five (5) years of experience in administration, accounting, and/or timekeeping preferred.
• Required Knowledge, Skills, Abilities: Knowledge of work order management systems. Knowledge of accounting, billing, and reconciliation processes. Ability to interpret and apply chart of accounts and financial data. Strong attention to detail and accuracy. Strong organizational and time management skills. Effective written and verbal communication skills. Ability to work collaboratively across multiple departments. Proficiency in Microsoft Office applications including Excel.