Temporary Architecture Administrative Support

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

The Architecture Department is currently seeking a Temporary Architecture Administrative Support to join their team of professionals.

Under Direct Supervision

Provides administrative and clerical duties to support daily operational activities for the SoA. Serves as a secondary liaison for the SoA. Assists with managing internal and external correspondence and documents for the SoA. Assists with SoA records management. Assists with resolving a wide variety of complex situations and conflicts involving the functions of the SoA office. Notifies the SoA Manager Administrative Services of any matter that needs immediate attention. Assists with submitting the SoA class schedules, maintain class schedules, reassign classrooms (as needed), and monitors class caps. Track placement in studios across the SoA. Assists with the hiring process of adjuncts, students, and temporary employees for the SoA. Submits contracts for adjuncts and other contract requests for the SoA. Handles confidential HR issues using good judgment. Assists with unencumbered payments, purchase orders/invoices, and Smart billing for the SoA. Assists with meeting preparation in collaboration with SoA Senior Special Events Manager, as needed. Attends and prepares meeting minutes for the SoA, as needed. Assists with travel expenses and reports for the SoA. Assists with processing requests for the SoA study abroad program. Assists with collecting syllabi and assessments for the SoA. Assists with managing book adoptions for SoA. Supports the Manager Administrative Services with accreditation requests, as needed. Assists with proving admin support for the SoA faculty searches, including posting external ads. Assists with managing the SoA access requests, and maintenance requests, to include office equipment, furniture, and general facilities issues.

Job Category

Temporary

Desired Qualifications

• Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department; OR six (6) years of office related experience; OR equivalent combination of relevant education and/or experience.
• High School Diploma or GED and 2 years of experience; OR an equivalent combination of relevant education and/or experience.

Minimum Qualifications

• High School Diploma or GED and 2 years of experience; OR an equivalent combination of relevant education and/or experience.

Work Schedule

Monday-Friday
8:30 AM to 5:00 PM

Advertised Salary

$20.00 per hour.

Pre-Employment Requirements

• Criminal Background Check

Temporary Disclosure

• As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement).
• As a temporary employee, you may be eligible to enroll in health care benefits if you work on average 30 hours or more per week.
• As a temporary employee, you are eligible to enroll in supplemental plans (e.g. dental, vision) which requires full payment on your part.
• Upon completing an assignment, employees may apply for a position on FIU Careers.