Temporary Advancement Assistant

About the department

The Crown Family School of Social Work, Policy, and Practice is one of the first schools of social work in the United States, established over 100 years ago. It shares the University of Chicago's core values and distinctive intellectual culture. Faculty, staff, and students at the Crown Family School focus on solving complex problems through the integration of research, training, and community engagement. Guided by an interdisciplinary approach, scholars conduct innovative research to address issues like educational inequality, health disparities, crime and violence, poverty, and child and family welfare.

Job Information

Job Summary: The Temporary Advancement Assistant collaborates with the Advancement Associate to support the Office of Advancement. This role involves updating and maintaining alumni records, managing gift acknowledgment, supporting donor stewardship, and assisting with various administrative tasks.

• Update and maintain alumni records and data systems through Phoenix (UChicago Salesforce database).
• Manage gift acknowledgment process and send donor letters on a weekly basis.
• Support the planning and execution of a comprehensive donor stewardship program.
• Maintain donor swag inventory.
• Assist with data management and integrity projects.
• Manage project timelines and track deliverables using Asana to ensure key deadlines are met.
• Provide event support, including planning, tracking attendance, surveying attendees, reporting metrics, and staffing the event.
• Complete other tasks as assigned.

Competencies

• Strong attention to detail.
• Excellent organizational skills with the ability to manage multiple tasks and priorities effectively.
• Self-motivated and able to work independently.
• Strong collaborative, interpersonal, and customer service skills.
• Strong written and verbal communication skills.
• Proficiency with the Microsoft Office Suite (Word, Excel, Outlook).

Additional Responsibilities

• Education, Experience, or Certifications:
  • Associate’s degree required.
  • Bachelor's degree preferred.
• Experience:
  • Experience in fundraising or higher education preferred.
  • Previous customer service experience preferred.
  • Prior experience with Salesforce or a similar CRM database highly desirable.

Working Conditions and Physical Requirements

• This is a temporary part-time position.
• Need to sit at a computer for long hours.

Required Documents

• Resume
• Cover Letter
• References

When applying

To apply, documents must be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Temporary Staff

Scheduled Weekly Hours

24

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Frequency

Hourly

Pay Rate Type

Hourly

FLSA Status

Non-Exempt

Pay Range

$20.00

Benefits Eligible

No