Advancement Assistant

Responsibilities

• Provide high-level administrative assistance to the Chief Advancement Officer and provide day-to-day operational support to the entire Advancement team.
• Act as a central point of contact for the department, helping to field general inquiries.
• Aid team members with drafting, proofreading, and formatting correspondence, reports, and meeting materials.
• Provide end-to-end assistance and logistical execution for all events run by the Advancement team, ensuring seamless production from initial planning through post-event wrap-up.
• Serve as a core operational resource for high-profile institutional events, including the Annual Benefit/Auction, Alumnae Reunion, Leadership Donor events, New Parent Dinner, and Board of Trustees dinners.
• Manage RSVP tracking, data entry, supply orders, name tag creation, and registration desk check-ins.
• Attend Alumnae Association Board and Annual Fund Committee meetings, organize materials and draft/distribute comprehensive minutes.
• Maintain and update parent, donor, and alumnae data/information in the Raiser’s Edge database to ensure data integrity for the whole team.
• Utilize Raiser’s Edge to create queries, reports, mailing lists, and labels for various departmental initiatives.
• Cook up and execute both in-house and mail-house mailings (print and electronic) on behalf of the team.
• Cover the calendar and strategy for the Annual Fund program, focusing on increasing parent and alumnae participation and donor levels.
• Review and proofread fundraising materials as needed.
• Serve as the Advancement Team's social media manager.

Qualifications

• College graduate with 2-4 years of professional office experience.
• Proficiency and comfort with technology including Windows-based software, Google platforms, internet applications, social networking sites, and (ideally) Raiser’s Edge database.
• Excellent organizational skills, meticulous attention to detail, and the ability to prioritize and meet deadlines.
• Motivated self-starter with the ability to manage multiple projects from start to finish.
• Ability to work and communicate effectively in-person, on the phone, via Zoom, and email, as well as through written correspondence with alumnae, parents, faculty, staff, and outside vendors.
• Discretion and tact in handling highly confidential donor and institutional information.
• Collaborative, team-oriented work style.
• Flexible schedule and ability to work evening events as needed.
• Enthusiasm, patience, flexibility, and a sense of humor.