Temporary Administrative Assistant (Admissions Office)

Summary

This position provides administrative and operational support to the Admissions team, ensuring efficient daily operations through coordination of scheduling, communications, recordkeeping, purchasing, reporting, and departmental activities. This role helps support a positive experience for guests, employees, and partners while contributing to the overall success of the department.

HOW DO YOU ZOO?

More than 1.3 million people visit Woodland Park Zoo each year. We connect people with wildlife and remind them of what’s at stake in our changing world. Our job is to motivate people to take action and provide them with the tools needed to join us in saving endangered species.

Your Primary Responsibilities

• Provide administrative support to the Admissions department, including scheduling, calendar management, meeting coordination, training logistics, and onboarding activities as needed.
• Collaborate closely with the Admissions leadership to support departmental operations, maintain consistency, and ensure timelines and priorities are met.
• Maintain professional and responsive communication with leadership through meetings, email, Microsoft Teams, and in-person interactions.
• Maintain accurate records, files, reports, and departmental documentation in accordance with organizational standards.
• Aid with purchasing, invoice processing, expense tracking, and supply inventory management.
• Track projects, deadlines, and operational priorities to help ensure consistency, accountability, and successful completion of departmental objectives.
• Serve as a primary point of contact for internal and external inquiries, ensuring timely and professional communication.
• Aid with data entry, recordkeeping, and system updates while maintaining data accuracy.
• Coverage support for main reception as needed and/or requested.
• Perform other administrative and operational duties as assigned.

Qualifications

• A high school diploma or general education degree (GED); six months to one-year related experience and/or training; or equivalent combination of education and experience.
• Successful applicants must live and work in Washington State to perform this role.
• Applicants must be at least 18 years old.

Benefits

The Woodland Park Zoo offers temporary staff the following benefits:

• 4 complimentary Zoo tickets per year plus other discounts and perks
• A accrue 1 hour of sick leave for every 30 hours worked
• A 403(b) Retirement Plan
• A Free staff parking
• An Employee Assistance Program (EAP)

Selection Process

• Application: Please include a resume with your application through our Zoo Careers site at zoo.org/jobs. Please be sure to list or upload copies of all relevant training and certifications on your application.
• The zoo may review existing application pools to fill this position or use this pool to fill future vacancies.
• This opportunity is open to all candidates that meet the qualifications.
• Woodland Park Zoo values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity.
• The zoo encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, 2SLGBTQ, people with disabilities, veterans, and those with diverse life experiences.
• Woodland Park Zoo is committed to providing access and reasonable accommodation in all its services.

Contact Information

If you need accommodation in the application or interview process, please contact our recruiting team at careers@zoo.org.