Temporary Academic Advisor

This temporary position will provide advising, student services, and administrative support to Bioengineering graduate and undergraduate students during a period of increased operational need. Working closely with Academic Services staff, faculty, and campus partners, the individual in this role will assist with student advising, admissions and records management, event coordination, and program administration to help ensure continuity of services and a positive student experience. This position follows established departmental and university policies and procedures, referring complex student matters to senior advising staff as appropriate. This position is full-time and expected to be up to a year in duration.

Responsibilities

• Student Support & Advising Assistance (50%)
  • Respond to routine inquiries from current and prospective students via email, phone, and in person
  • Provide basic guidance on degree requirements, course planning, and graduation timelines
  • Assist with course registration processes and scheduling advising appointments
  • Support quarterly graduate academic progress tracking by running reports and communicating directly with students
  • Monitor student progress and refer concerns to senior advising staff
  • Route complex advising issues (e.g., appeals, exceptions) to appropriate staff
• Admissions & Records Support (25%)
  • Maintain applicant and student records in compliance with UW policies and procedures
  • Track application materials and assist prospective students with routine issues
  • Enter and update student data in university systems
  • Generate routine reports using established templates
• Event & Program Coordination (20%)
  • Provide logistical support for orientations, information sessions, recruitment events, and other graduate student activities as needed
  • Schedule rooms, track RSVPs, prepare materials, and send event communications
  • Assist with event setup and on-site coordination
  • Maintain tracking lists for participation and program activities
• Administrative & Communication Support (5%)
  • Send student communications and reminders using pre-developed templates
  • Update websites, advising resources, and Canvas pages with approved content as needed
  • Maintain spreadsheets, trackers, and program documentation

Requirements

• Minimum Qualifications
  • Bachelor’s degree or equivalent combination of education and experience
  • Two years of work experience in academic advising, student services, higher education, administrative support, or related areas
  • Strong organizational, communication, and customer service skills
  • Ability to follow established procedures and manage data accurately
  • Demonstrated ability to handle confidential information with discretion
• Preferred Qualifications
  • Familiarity with student information systems (e.g., UW Student Database, Canvas, Slate, MyGrad)
  • Experience coordinating events or managing logistics

Working Conditions

Occasional evening hours (outside of standard business hours) may be required to support student events, orientations, information sessions, and other departmental activities throughout the academic year.

About the Department

UW Bioengineering is a vibrant community driving advances in health care. As a joint department in the College of Engineering and School of Medicine, we bring together students, scientists, engineers, and clinicians to develop innovative and cost-effective health care solutions that improve lives. Our inclusive and collaborative culture empowers our students, faculty, and staff to make an impact through new fields of research and clinical products. Our award-winning faculty are national leaders in biomedical education, research, and technology transfer. In UW Bioengineering, we are bound by a belief that public health and human dignity are inseparable. One is impossible without the other. Equity and inclusivity are fundamental to our mission of inventing the future of medicine.

Pay

Pay Range Minimum: $55,500.00 annual
Pay Range Maximum: $79,200.00 annual

Benefits

For information about benefits for this position, visit UW Temporary Benefits.

Schedule

This is a full-time (100% FTE) temporary position.