Temp: Secretary Community Schools - Ruth Parker Eason

Position Summary

Title Code: Temp: Community Schools Secretary
Job Summary: Performs general secretarial and clerical office tasks in support of the Community Schools program at the assigned school.

Essential Duties/Responsibilities

• Affords assistance to the Community School Program Manager with program-related phone calls and communication.
• Enrolls students and families into district-approved platforms to monitor attendance and engagement in Community School events.
• Schedules and copies materials for Community School meetings.
• Affords assistance to the Community School Program Manager with compiling paperwork needed for program reporting and documentation.
• Composes and distributes reports, letters, forms, lists, newsletters, agendas, schedules, and/or other correspondence for the Community Schools program.
• Originates purchase and payment requests on behalf of the Community School Program Manager as directed.
• Compiles, reviews, and submits timesheets for program-related payroll.
• Performs other related duties as assigned within the same classification or lower.

Minimum Qualifications

• High School Diploma or Equivalency Certificate required.
• One (1) year recent office experience performing work of a progressively responsible nature required; or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities And Other Characteristics

• Demonstrated ability to speak and write effectively.
• Knowledge of modern office practices and procedures, business English, and spelling.
• Ability to exercise initiative and good judgment in the timely execution of delegated administrative responsibilities.
• Ability to exercise tact and cooperation in dealing with students, Board of Education personnel, contractors, and/or outside agencies and the general public.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite-Word, Excel, Outlook, and/or PowerPoint preferred).

Language Requirements

Bilingual/Biliterate: If assigned to bilingual program, bilingual and biliterate in targeted language required.

Licenses and Certifications

N/A

Driving Requirements

N/A

Leadership Role

N/A

Physical Demands/Working Conditions

The physical demands and working conditions described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: between 1/3 and 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time

Work Environment

Location: Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

Moderate: between 1/3 and 2/3 percent of the time

Weight & Force

• Lifting and carrying requirements: Up to 20 pounds: under 1/3 percent of the time

Travel Requirements

N/A

JOB INFORMATION

• Approved Date: 3/1/2025
• Established Date: 3/1/2025
• Title: SECRETARY: COMMUNITY SCHOOLS TEMPORARY
• Alternate Title: Secretary: Community Schools Temporary
• Reports to: Generic: Program Manager
  Specific: PROGRAM MANAGER: COMMUNITY SCHOOLS
• Reports to: Division: Student & Systemic Supports
  Business Unit: Community Schools
  Department: Negotiated Agreement: N/A
• HR JOB INFORMATION: Unit: 0
  Days Worked: 260
  FLSA Exemption Status: Non-Exempt
  Grade: Temp