Temp Proposal Coordinator

We are seeking a Temporary Proposal Coordinator to identify and analyze requests for proposals (RFPs) and other business opportunities, and lead the development of technical proposals, statements of qualification, and marketing materials. This role requires close collaboration with Project Managers across technical disciplines, graphic design, and technical editing teams, reporting to the Director of Business Development.

Responsibilities

• Learn and understand ERO’s technical disciplines and project history to tailor project and resume materials to fit location, client, and project type.
• Analyze RFPs, requests for qualifications, and other opportunities to identify projects to pursue.
• Identify and track specific proposal requirements, deadlines, and deliverables.
• Prepare proposals and associated documents including cost estimates, resumes, project descriptions, organizational charts, project schedules, client references, financial requirements, and other necessary requirements.
• Complete preliminary edits and supervise production of proposal documents (electronic and hard copy).
• Work with financial information such as rate schedules and various contract mechanisms (e.g., time-and-materials and fixed-fee).
• Organize and maintain past proposal and marketing information including CRM tool use and maintenance, proposal folders, project descriptions, resumes, references, insurance coverage, and rate sheets.
• Work with Project Managers, Technical Editors, and graphics staff to maintain, develop, and update proposal and marketing materials.
• Manage multiple proposals for multiple Project Managers, often with short deadlines.
• Conduct client debriefs for proposal wins and losses.
• Work with the Director of Business Development, Marketing Coordinator, and Graphic Designer to develop concepts and establish corporate identity elements and standards for promotional pieces.
• Co-manage corporate registrations with the Contracts Specialist.
• Assist with other administrative duties, as needed, or assigned.

Requirements

• Bachelor’s degree in a relevant field, such as marketing, journalism, or business, or commensurate level of experience.
• 3 to 6 years of professional experience in proposal preparation, marketing, or document production, preferably in the environmental, architectural, or engineering industries.
• Certifications or coursework in relevant subject areas or experience in environmental consulting a plus.
• Experience working with a CRM tool (Unanet preferred).
• Proficiency with Microsoft Office Suite products and CRM software.
• Proficiency with graphics software that is appropriately professional and communicative of ERO’s capabilities.
• Exceptional writing and editing skills (e.g., grammar, spelling, proofreading, and conciseness).
• Strong verbal communication skills including basic presentation skills.
• Ability to prioritize and multitask proposals and scopes of work.
• Responsive customer service approach to ERO internal staff and external clients.
• Ability to collaborate with cross-functional teams and individuals throughout the company.
• Knowledge of proposal development and publication development and production.

Core Competencies

• Proposal Development and Management – Skilled in analyzing RFPs, developing compliant and compelling proposals, coordinating across departments, and managing multiple submissions under tight deadlines.
• Writing and Editing Expertise – Strong command of written communication, including drafting, editing, and proofreading technical and marketing content with clarity, accuracy, and attention to detail.
• Cross-Functional Collaboration – Ability to work effectively with technical staff, Project Managers, marketing, and the graphic design team to produce cohesive and visually aligned submittals and materials.
• Organizational and Project Prioritization Skills – Proven ability to manage complex schedules, prioritize tasks, and track evolving proposal components and marketing assets in a fast-paced, deadline-driven environment.
• Knowledge of Contracting and Industry Practices – Familiarity with environmental consulting terminology and contract mechanisms (e.g., time-and-materials and fixed-fee), and awareness of federal and state proposal requirements.

Physical Requirements

• Primarily office-based, involving exposure to computer screens and regular use of a computer, keyboard, and mouse.
• Must be able to lift up to 10 pounds.
• Sedentary work primarily involving sitting and standing; repeating motions may include the wrists, hands, and fingers.

Schedule

This is a temporary, non-exempt position with benefits. The role is based in an ERO designated office with an option for a hybrid work schedule based on employee performance, business needs, and client needs.