Temp Executive Assistant

Responsibilities

• Manage and prioritize the CPO’s calendar, including scheduling, conflict resolution, and alignment to evolving priorities
• Coordinate meetings end to end, including scheduling, preparing agendas and materials, capturing notes, and tracking follow-ups
• Prepare and format presentations, reports, and other materials; draft and send communications on behalf of the CPO
• Coverage of leadership meetings, offsites, and team events, ensuring logistics, materials, and coordination are handled seamlessly
• Coordinate travel arrangements as needed
• Process expenses, invoices, and administrative requests with accuracy and timeliness
• Maintain organized files, records, and shared resources to ensure information is current and easily accessible
• Serve as a point of coordination for incoming requests, helping route, track, and follow up to ensure completion
• Auxiliary support for employee-related administrative processes and documentation
• Auxiliary support for onboarding and offboarding coordination to ensure a smooth experience for employees
• Monitor workflows, deadlines, and recurring activities, following up as needed to keep work moving forward

Qualifications

• 5+ years of experience supporting senior leaders in an executive or administrative capacity
• Strong organizational and prioritization skills with the ability to manage multiple requests and shifting priorities
• High attention to detail and strong follow-through
• Excellent written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Proactive and resourceful, with strong problem-solving skills
• Ability to effectively partner with senior leaders and anticipate needs
• Strong interpersonal skills with the ability to build relationships across teams
• Strong judgment and ability to navigate ambiguity in a fast-paced environment
• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
• Experience working with HR systems (e.g., UKG) and workflow or ticketing tools (e.g., ServiceNow) is a plus