Temp Document Control Clerk

Responsibilities

• Preserve various files and folder structures in the electronic/hardcopy project folders, quality management systems, database, and manufacturing software.
• Maintain databases such as ERP, MES, FTP, and DMS for supporting documentation and data for ensuring fast and accurate retrieval.
• Complete and incorporate documentation request utilizing various software applications to aid with document control process requests.
• Perform data entry accurately in multiple systems (part numbers, document metadata, revision levels, effective dates, routing steps, and attachments) and verify data integrity across connected systems.
• Process, scan, index, distribute, file (hard and soft copies), retrieve and archive project related documentation received and maintain engineering documentation files in a timely manner.
• Cook up document approvals and ensure only approved/current revisions are released for use on the manufacturing floor.
• Interface with various department groups to aid with releasing and distribution of engineering and quality documentation.
• Review documents for accuracy and completeness prior to filing or release (e.g., correct template, required approvals, revision history, formatting, legibility, and alignment to drawing/spec requirements).

Qualifications

• A High School degree or equivalent required.
• 1+ years’ experience in document control required.
• Experience within a manufacturing environment is strongly preferred.
• Meticulous and accurate with strong attention to detail when entering and verifying data.
• Working knowledge of controlled document practices (e.g. revision control, effective dates, change orders, record retention) required.
• Knowledge of systems such as ERP, MES, and DMS/QMS tools required.
• Experience using Microsoft Suite, including Word, Excel, Visio, as well as Adobe and WinZip required.
• Familiarity with electronic computer drawing software required. AutoCAD strongly preferred.
• Excellent time management skills and ability to multi-task and prioritize work required.
• Ability to handle sensitive/confidential information and maintain controlled access required.
• Comfortable working with both electronic records and physical files in a clean manufacturing environment.
• Must be a team player.
• Excellent communication and interpersonal skills are essential, including the ability to speak with all levels of employees, guests, vendors, and team members.