Technician: Accounts Payable & Accounts Receivable

About the role

The Position Summary includes performing a variety of fiscal record keeping tasks, including data entry, research, and communication with vendors and schools to ensure timely and accurate payment of invoices.

Responsibilities

• Prepares and performs data entry for payment vouchers into the financial system.
• Verifies all information including vendor/employee names, SSNs, vendor numbers, and budget account numbers.
• Works with Budget Office, Purchasing Office, or Accounting Control Clerk to resolve discrepancies.
• Maintains files for open Purchase Orders and coordinating the receipt of authorizing documents, invoices, and receiving documents.
• Crossfoots invoices to Purchase Orders to verify quantities and prices purchased versus invoiced.
• Contact vendors and ordering locations to resolve discrepancies.
• Performs invoice extensions and attaches them to payment vouchers to verify accuracy.
• Prepares and assists in preparing reports and assembling statistical summaries as directed.
• Assists in training school-based personnel in using the computerized financial system.
• Answers calls from schools, offices, and/or vendors regarding payments.
• Performs other related duties as assigned.

Requirements

• Associate's Degree in applicable field from a regionally accredited college or university required.
• Three (3) years progressive clerical accounting experience required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications

• Education: Associate's Degree in applicable field from a regionally accredited college or university required.
• Experience: Three (3) years progressive clerical accounting experience required.
• Knowledge, Skills, Abilities And Other Characteristics: Ability to exercise good judgement with regard to vendor payment differences, avoid mistakes and errors on vendor payments; proficient with computer based financial systems; attention to detail; demonstrated ability to effectively work and communicate with diverse populations; demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite - Word, Excel, Outlook, and/or PowerPoint preferred).

Additional Work Days/Hours

• Based on the assignment, additional work days and/or hours may be required as needed: emergencies, extended hours, inclement weather conditions, overtime as needed.

Physical Demands/Working Conditions

• Sitting: over 2/3 percent of the time
• Keyboarding: over 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• Close vision (clear vision at 20 inches or less)
• Weight & Force: Lifting and carrying requirements up to 20 pounds: under 1/3 percent of the time

Job Information

• Approved Date: 8/1/2023
• Established Date: 7/1/2014
• Title Code: F53211
• Title: TECHNICIAN: ACCOUNTS PAYABLE & ACCOUNTS RECEIVABLE
• Reports to: Manager
• Reports to Specific: MANAGER: ACCOUNTING ORGANIZATION
• Division: Financial Operations
• Business Unit: Finance
• Department: Negotiated Agreement: Secretaries and Assistants Association of Anne Arundel County (SAAAAC)
• HR JOB INFORMATION Unit: IV
• Days Worked: 260
• FLSA Exemption Status: Non-Exempt
• Grade: SG11;SG12
• Click HERE to view Terms of Employment, Benefits and Salary Scale.
• Scroll down to locate (Unit 4 - SAAAAC)
• Essential Job: Months Worked: 12
• Hours Worked: 7
• Job Family: Administrative and Office Support
• Sub-Function: Technical-Clerical Support
• VR# 26139