Technical Project Coordinator

What You’ll Do

• Collaborate with project managers and executive staff in the preparation of letters, reports and materials for client deliverables.
• Organize, edit, and reproduce required submissions, narrative proposals, fee/scope proposals, and qualification statements.
• Aid in the execution of contracts as required, which includes requesting insurances, bonds, and obtaining appropriate signatures.
• Complete Excel spreadsheets and tables that assist in project monitoring.
• Manage email and phone communications with internal staff and external clients.
• Maintain filing systems as needed.
• Perform general office operations and upkeep, such as keeping the office neat and orderly, coordinating office functions, stocking office supplies, communicating with building management for repairs, reviewing contracts for financial terms, informing project managers of discrepancies, and assisting with project financial tracking and billing.
• Maintain electronic filing and archiving of project-specific documents, including project opening forms, contracts, proposals, and budget changes.
• Ensure that appropriate approvals are obtained in accordance with company policies.
• Support and assist project managers with additional assignments as directed by the Administrative Manager and supervisors.
• Report problems to the Administrative Manager or direct supervisor as necessary.

What You Will Bring

• Previous administrative support experience preferred.
• Strong written & verbal communication skills, leadership mindset, and organizational skills.
• Ability to work in a collaborative team environment across multiple technical teams and regions.
• Computer proficiency including general office applications (Microsoft Office Suite) and advanced applications (Adobe Acrobat).
• Knowledge of Deltek/Vantagepoint Software or other accounting platforms is a plus.
• Ability to work well with others under deadline situations and respond to changes in priorities in a fast-paced environment.
• Thorough knowledge of standard contract terms.
• Ability to work independently, take initiative, set priorities, and see projects through to completion.
• Problem-solving and analytical skills.
• Valid Driver's License with reliable transportation.
• Preferred Degree in Accounting or Business.

Pay

Hourly Range: $30.00-$42.00 an hour

Overview

At Weston & Sampson, you’ll work alongside more than 1,000 employee-owners who are passionate about improving our communities. From providing clean water to designing resilient infrastructure and sustainable environments, our work has a direct impact on quality of life. We’re looking for curious, driven professionals who want to contribute to innovative, impactful projects and grow with a team that supports them. We are a 100% employee-owned, interdisciplinary firm offering design, engineering, and environmental services. Since our founding in 1899, we have worked to build a collaborative, forward-thinking environment grounded in respect for each other’s ideas.

We Offer:

• Meaningful work: Contribute to projects that protect and enhance the natural and built environments.
• Ownership mindset: As an employee-owner, your work directly contributes to our shared success.
• Growth opportunities: Build your career through mentorship, diverse projects, and clear advancement pathways.
• Flexible workplace: Work in a way that supports your life and not the other way around.
• Strong culture: Join a team that values collaboration, inclusion, and recognition.

Our Commitment to Inclusion, Diversity, Equity & Access (IDEA): We believe diverse perspectives make us stronger. Weston & Sampson is committed to fostering a culture of belonging where all employees feel valued, respected, and empowered. We actively support IDEA principles across our organization and in our daily work.

Ready to transform your environment? Let’s work together.

Explore opportunities and apply:

A note to third-party recruiters: Weston & Sampson manages all recruiting directly. We do not accept unsolicited resumes without a signed agreement in place. Any unsolicited submissions will be considered property of Weston & Sampson, and we are not responsible for associated fees.