Project Coordinator

We need to output HTML fragment with sections: h3 headings for sections present: About the role (maybe "About the role"? The posting has "Job Description" then responsibilities etc. We need to use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include only sections with real content. We have content: Responsibilities (list). Essential Skills (list). Additional Skills & Qualifications (list). Work Environment (prose). Job Type & Location (maybe location info). Pay And Benefits (pay range and benefits list). Workplace Type (remote). Application Deadline (date). About Aston Carter (company description). Also maybe "Essential Skills" could be under Skills or Requirements. We need to map to allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We have to decide which sections to include. - About the role: could be the Job Description paragraph at start: "The Project Coordinator supports complex, high-revenue engineering and architectural projects by managing contracts, proposals, financial tracking, and project documentation..." That's a prose description. So we can put

About the role

...

- Responsibilities: list of duties. Use

• . - Requirements: maybe essential skills? Or "Essential Skills" could be Requirements. We'll put

  Requirements

  ... essential skills list. - Qualifications: maybe Additional Skills & Qualifications? Could be Qualifications. We'll put

  Qualifications

  ... additional skills. - Skills: maybe we could combine but we already used Requirements and Qualifications. Could also have Skills section for technical proficiencies like Excel, Deltek etc. But we already included those in essential skills. To avoid duplication, maybe we keep Requirements (essential skills) and Qualifications (additional). No separate Skills. - Benefits: we have benefits list under Pay And Benefits. So

  Benefits

  ... list. - Pay: we have pay range. So

  Pay

  $33.00 - $38.00/hr

  - Schedule: we have work environment mentions time zones, remote, but not explicit schedule. Could we create Schedule? The posting says "The position requires working from locations within Eastern, Central, or Mountain time zones to align with core business hours and project team schedules." That's schedule info. So we can include Schedule section with that prose. We also have Work Environment (prose) maybe could be part of About the role or separate but we already have About the role. Could incorporate work environment into About the role or maybe we add a section "Work Environment" but not allowed heading. So we fold into About the role or Schedule. We also have Job Type & Location (Contract to Hire based out of Tampa, FL). Could be part of About the role or maybe we add a short paragraph under About the role. We also have Application Deadline (Sep 27, 2026). Could be part of About the role or maybe we add a short p. We must not include boilerplate like EEO, etc. We must preserve all substantive information. So we need to include all details: responsibilities list, essential skills list, additional skills list, work environment prose, job type & location, pay range, benefits list, workplace type (remote), application deadline, about Aston Carter. We must not repeat job title as heading. We must not include Job ID/requisition numbers. We must not include cookie/navigation/legal/EEO etc. We must output only HTML fragment. Let's extract details precisely. Job Description paragraph: "The Project Coordinator supports complex, high-revenue engineering and architectural projects by managing contracts, proposals, financial tracking, and project documentation. This role prepares and reviews key project documents, monitors financial performance, and serves as a central liaison between project managers, internal teams, suppliers, and clients to ensure projects adhere to contract requirements and achieve strong financial outcomes." That's the description. Responsibilities list (as bullet points): - Prepare fee proposal templates, draft contracts, and subcontracts for review, ensuring accuracy and alignment with project requirements. - Review contracts and subcontracts to confirm that projects adhere to contract language, terms, and conditions throughout the project lifecycle. - Issue and track project amendment documentation, including change orders, and coordinate reviews and approvals with relevant stakeholders. - Develop Work Breakdown Structures (WBS) and Project Authorization forms, including detailed budgets and client invoicing requirements. - Assist project managers with the processing of subconsultant invoices through the project accounting system, ensuring timely and accurate payment. - Monitor project financials, including variance, revenue, budgets, and work in progress (WIP), and follow up on revenue variance issues to support revenue recovery. - Participate in resolving project financial issues by collaborating with project managers and Business Operations teams. - Serve as a liaison between internal staff, suppliers, and clients, communicating effectively on behalf of project managers to support smooth project execution. - Conduct pre-bill reviews with project managers as necessary to validate billing accuracy and compliance with contract terms. - Participate in monthly project review meetings and collaborate with Business Operations teams to assess project performance. - Assist Business Operations with analysis of project budget performance and provide recommendations to improve financial outcomes. - Support the creation and maintenance of proposal templates and other project documentation to standardize and streamline project initiation processes. Essential Skills list (each bullet starts with "At least 2 years of experience ..."): - At least 2 years of experience drafting contracts and subcontracts. - At least 2 years of experience preparing proposal templates for professional services projects. - At least 2 years of experience managing and processing change orders. - At least 2 years of experience working closely with project managers on active projects. - Experience working for an engineering or architectural firm with revenue over $150 million. - Strong ability to review and interpret contracts and subcontracts to ensure compliance. - Proficiency in creating pivot tables and using VLOOKUP functions in Microsoft Excel. - Proficiency with project accounting or enterprise systems such as Deltek, BST, or Oracle. - Experience with contract, invoicing, and change order processes within a project environment. - Ability to develop and manage proposals and proposal templates in alignment with organizational standards. Additional Skills & Qualifications list: - Experience with Deltek Vantagepoint is highly desirable. - 2 or more years of experience working on FDOT or Florida-based projects is a plus. - Experience in coordinating projects within engineering or architectural firms is beneficial. - Strong analytical skills with the ability to evaluate project budget performance and recommend improvements. - Excellent communication and interpersonal skills to effectively liaise between internal teams, suppliers, and clients. - Detail-oriented approach to managing documentation, financial data, and contract requirements. - Ability to work independently in a remote environment while maintaining strong collaboration with project managers and Business Operations teams. Work Environment paragraph: "This is a fully remote position supporting engineering and architectural projects for a large, high-revenue organization. The role operates within a professional, collaborative culture where team members report high satisfaction with their work environment. You will work closely with project managers and Business Operations teams using tools such as Microsoft Excel, Deltek, BST, Oracle, and potentially Deltek Vantagepoint. The position requires working from locations within Eastern, Central, or Mountain time zones to align with core business hours and project team schedules. The work is primarily computer-based, focusing on contract management, financial analysis, and project coordination in a structured yet supportive environment." Job Type & Location: "This is a Contract to Hire position based out of Tampa, FL." Pay And Benefits: "The pay range for this position is $33.00 - $38.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)" We need to list benefits as items. The text includes some run-on; we can split into list items. Benefits list: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type: "This is a fully remote position." Application Deadline: "This position is anticipated to close on Sep 27, 2026." About Aston Carter paragraph: "Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools." We must remove EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The About Aston Carter includes EEO statement etc. That is boilerplate; we should remove it. Also the San Francisco Fair Chance Ordinance, Massachusetts Lie Detector, Use of AI are also boilerplate/legal. We should remove those. Keep only the descriptive part about Aston Carter: "Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service." That's the substantive part. Now we need to decide sections. We have About the role (description + job type/location + maybe workplace type + deadline