Technical Program Analyst for Electronic Information Systems - secret

About the role

Xcelerate Solutions is seeking a Technical Program Analyst to support the Agency Records Officer (ARO), Information Technology, acquisition, data governance, privacy, security, and system owners in creating an enterprise review of electronic information systems, services, and platforms for records management compliance across the lifecycle of the system and the lifecycle of the records.

Responsibilities

• Provide a repeatable systematic process for reviewing electronic information systems, services, and platforms for records management compliance across the full system lifecycle.
• System Reviews can include both enterprise systems and lower-visibility solutions, including citizen-developed tools, low-code applications, shared platforms, cloud services, repositories, workflow tools, and locally managed business solutions.
• Review systems in accordance with primary governing references for electronic records management, including DoDM 8180.01 and the NARA Universal Electronic Records Management Requirements, together with other applicable Federal and agency authorities and procedures.
• Maintain or support a current inventory of systems, services, and platforms subject to records management review.
• Conduct recurring reviews of existing systems to confirm continued compliance with records management expectations.
• Review migrations, major changes, consolidations, cloud moves, and restructures to ensure records, metadata, retention, and disposition controls are preserved.
• Review retirement and decommissioning actions to ensure records are retained, migrated, transferred, or dispositioned under approved authority and that unscheduled records are not destroyed.
• Document whether records are uploaded to the system, created and stored in the system, or created and stored externally to the system.
• Document related systems used for official record storage, duplicate copies, attachments, logs, exports, backups, or downstream storage.
• Cook with the ARO, IT, acquisition, data governance, privacy, security, and system owners to gather evidence and validate controls.
• Use the agency appraisal matrix, records retention schedules, and related review artifacts to document findings, corrective actions, and status.
• Track remediation items through closure and elevate significant unresolved issues through established governance channels.
• Review, evaluate and report to the ARO whether systems identify the official record copy, capture required metadata, apply retention and disposition controls, support legal holds, prevent unauthorized deletion or alteration, and preserve records through migration and end-of-life actions.
• Serve as a central coordination point with the Agency Records Officer, IT, acquisition, data governance, privacy, security, and system owners to ensure records management requirements are built into system planning, acquisition, implementation, and sustainment activities.
• Provide evaluation records, retention-plan information, findings, corrective actions, and coordination records that support oversight, follow-up, and defensible compliance decisions to the ARO for review and maintenance.

Requirements

• Bachelor’s degree in information systems, information management, records management, computer science, cybersecurity, library and information science, public administration, or a related field.
• Equivalent combination of education, military service, and specialized federal records management or IT governance experience can be acceptable.
• Minimum 5–10 years of progressively responsible experience in federal records management, information governance, IT compliance, systems analysis, or technical program analysis.
• Demonstrated experience: Reviewing electronic information systems, platforms, or services for compliance across the full system lifecycle, including planning, acquisition, implementation, operation, migration, and retirement.
• Applying federal records management requirements to electronic systems, including schedule mapping, retention, disposition, metadata, legal hold, migration, and transfer requirements.
• Working with DoD or other federal governance frameworks, especially electronic records requirements, system documentation, and lifecycle review processes.
• Documenting system-to-system relationships, including repositories, attachments, logs, backups, exports, downstream copies, and external storage locations.
• Cooking with the ARO, IT, acquisition, data governance, privacy, security, and system owners to gather evidence and validate controls.
• Prepared to build and maintain system inventories, review matrices, evidence trackers, remediation logs, and compliance dashboards.
• Familiarity with: System development lifecycle practices, change management, configuration management, and decommissioning planning.
• Cloud and SaaS platforms, shared repositories, workflow systems, collaboration tools, content management systems, and low-code/no-code environments.
• Databases, structured and unstructured data, file plans, metadata fields, and data migration validation concepts.
• Strong analytical writing skills for documenting findings, risk statements, gap analyses, and recommended corrective actions.
• Stakeholder engagement skills for interviewing system owners, validating evidence, and driving remediation to closure.

Skills

• Ability to assess systems for official-record-copy designation, retention logic, cutoff/event triggers, metadata capture, auditability, and deletion controls.
• Experience evaluating controls related to record immutability, versioning, access restrictions, hold capability, audit logs, and prevention of unauthorized deletion or alteration.
• Proficiency in preparing compliance findings, remediation plans, corrective action tracking, and executive-ready review summaries.
• Knowledge of system development lifecycle practices, change management, configuration management, and decommissioning planning.
• Familiarity with cloud and SaaS platforms, shared repositories, workflow systems, collaboration tools, content management systems, and low-code/no-code environments.
• Understanding of databases, structured and unstructured data, file plans, metadata fields, and data migration validation concepts.
• Strong analytical writing skills for documenting findings, risk statements, gap analyses, and recommended corrective actions.
• Stakeholder engagement skills for interviewing system owners, validating evidence, and driving remediation to closure.

Benefits

Xcelerate Solutions offers a competitive benefits package including health insurance, retirement plans, paid time off, and more. We also provide professional development opportunities and a supportive work environment.

Pay

The salary range for this position is $70,000 - $100,000 annually, depending on experience and qualifications.

Schedule

This position is full-time and works Monday through Friday from 9:00 AM to 5:00 PM.

Contact

To apply for this position, please visit our careers page at www.xceleratesolutions.com/careers. For questions, please contact us at careers@xceleratesolutions.com.