Technical Administrative Assistant III

About the Role

As a Technical Administrative Assistant III, you will provide high-level administrative support to field teams and deployable personnel, ensuring smooth and efficient coordination of deployment activities, travel logistics, and medical requirements. Your role involves managing multiple high-level administrative tasks and liaising with military and government contacts. The Mission Solutions and Technologies (MST) business area provides affordable, turn-key command/control, communications, integrated ISR, force protection and security solutions worldwide.

Responsibilities

• Assemble and manage comprehensive deployment packages for high-stakes operations.
• Plan, coordinate, and manage intricate travel logistics for field teams.
• Oversee and manage extensive medical, dental, and vision requirements for deployed personnel.
• Prepare, review, and submit comprehensive expense reports and purchase requisitions.
• Maintain and efficiently manage office supply inventory.
• Initiate, track, process, and verify complex data from multiple sources accurately.
• Utilize various IT platforms proficiently to support daily administrative tasks.
• Coordinate and communicate effectively with key contacts on military bases and government buildings.
• Manage and oversee security and government clearance processes efficiently.
• Prepare and edit communications, presentations, and documents.
• Act as a liaison between executives and internal/external stakeholders.
• Handle high-level administrative tasks with a focus on business operations.
• Facilitate coordination between teams and departments.
• Support onboarding and training for new employees.
• Organize team-building and employee engagement activities.
• Draft and review internal and external communications.
• Handle confidential information with discretion.
• Manage the flow of information and communications.

Requirements

• High school diploma or equivalent.
• 3+ years of relevant experience.
• Higher level relevant degree may substitute for experience.
• Proficient in Microsoft Office Suite (e.g., Word, Excel, Outlook, Teams, OneNote, and SharePoint Online), Travel and Expense Platforms (e.g., Concur), and Project Management Applications (e.g., Smartsheet or Microsoft Project).
• The ability to obtain and maintain a Secret U.S. Security Clearance is required.
• Ability to lift up to 20 lbs regularly.
• Ability to sit or stand for extended periods.
• Proficiency with computers and office equipment.
• Manual dexterity for handling office supplies and equipment.
• Ability to work in an office environment.
• Ability to travel may be required.
• Must be a U.S. Citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State or U.S. Department of Commerce.

Qualifications We Prefer

• Associate’s degree in Business Administration or a related field.
• Experience in the Aerospace and Defense industry.
• Expert knowledge of security and clearance processes.
• Certifications such as Professional Administrative Certification of Excellence (PACE) or Certified Associate in Project Management (CAPM) are optional but beneficial.
• Proficient knowledge of administrative practices including preparing expense reports and purchase requisitions and coordinating meetings, events, and travel.
• Professional demeanor and excellent communication skills.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent interpersonal skills and ability to work well with teams.
• Ability to develop solutions to moderately complex problems by applying experience and knowledge.
• Ability to handle confidential and sensitive information.

Pay

Estimated Starting Salary Range: $26.39 - $36.29.

Benefits

• Medical, dental, and vision plans.
• 401(k) with 150% match up to 6%.
• Life insurance.
• 3 weeks paid time off.
• Tuition reimbursement.