TDCJ - Administrative Assistant II - Generic

We need to extract substantive content, format as HTML with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We need to parse the job posting text. Let's read the provided text: "Please paste the following URL into a browser to view the entire job posting on the CAPPS Careers page.https://erphcmprd.cpa.texas.gov/psp/candidateportal/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FLandAction=UandFOCUS=ApplicantandSiteId=1andJobOpeningId=105923andPostingSeq=1Job DescriptionApplicants must submit both a rsum and a completed application to be considered. Both documents should include sufficient work history to assess qualifications. For the most accurate and up-to-date information about your application, please log in to the CAPPS application portal regularly to monitor status changes or updates. Job Duties:The ECB Majors Clerk provides administrative support within the William P. Clements Jr. Unit. This role involves direct interaction with incarcerated offenders and requires maintaining accurate, up-to-date documentation for the facility. The ideal candidate will be proficient with Microsoft Word, Excel, PowerPoint, and various spreadsheet and database programs. Strong organizational abilities, teamwork, and a motivated work ethic are essentialResponsibilities: Maintain and update all building-related paperwork and documentation. Interact professionally with incarcerated offenders as required by daily operations. Utilize Microsoft Word, Excel, PowerPoint, and other software to complete administrative tasks. Support unit staff by performing organized, detail-focused clerical duties.You'd be a GOOD fit if:Have office or administrative experience. Are detail-oriented and thorough. Demonstrate a strong work ethic.You'd be a GREAT fit if:Have experience in Criminal Justice or a related field.Excel in organizational tasks and are highly task-driven. Possess advanced knowledge of Microsoft Word, Excel, PowerPoint, and similar programs. *For the full Job Description, please click the link below:Administrative Assistant II Additional Information:Travel None - Position may make day trips, but no overnight trips Work Site Visits No Study Material No Pre-Service Training Academy Required No Hazardous Duty/Longevity Position Hazardous Duty *Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.Contact Information: Questions concerning this Questions concerning the applicationposition can be directed to: process can be directed to: Garret Jonas Zilleah RossHiring Manager OR Human Resources806-381-7080 936-437-3150garrett.jonas@tdcj.texas.gov hr.selectionsteam2@tdcj.texas.gov Important Note to the Candidate:Military PreferenceTo receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.Military Occupation Specialty Codeshttps://hr.sao.texas.gov/CompensationSystem/JobDescriptionsClick on the occupational category for the position.Additional MOS can be found at the State Auditor's Office, Military Crosswalk Guide.The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.Applications submitted through Work in TexasWork In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.EligibilityAn applicant must be eligible to work in the United States and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment. EEO Statement:The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this pplication and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice." We need to remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Also remove contact info? The instruction: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." Contact info maybe considered application instructions? It says "Contact Information: Questions concerning this Questions concerning the applicationposition can be directed to: process can be directed to: Garret Jonas Zilleah Ross Hiring Manager OR Human Resources 806-381-7080 936-437-3150 garrett.jonas@tdcj.texas.gov hr.selectionsteam2@tdcj.texas.gov". This is contact info, likely considered application instructions? Might be considered part of application instructions. The instruction says remove application instructions. So we should drop contact info. Also remove "Important Note to the Candidate: Military Preference ..." maybe considered EEO? It's about military preference, but not EEO. Might be considered extra info but not required? It's not a standard section like Benefits, Pay, Schedule. It could be considered "Additional Information". However we only have headings for specific categories; we could put that under "Additional Information"? Not in allowed headings. The allowed headings list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we should map content to those. We need to extract: - About the role: maybe a summary paragraph: "The ECB Majors Clerk provides administrative support within the William P. Clements Jr. Unit. This role involves direct interaction with incarcerated offenders and requires maintaining accurate, up-to-date documentation for the facility. The ideal candidate will be proficient with Microsoft Word, Excel, PowerPoint, and various spreadsheet and database programs. Strong organizational abilities, teamwork, and a motivated work ethic are essential." That seems like About the role. - Responsibilities: list: "Maintain and update all building-related paperwork and documentation. Interact professionally with incarcerated offenders as required by daily operations. Utilize Microsoft Word, Excel, PowerPoint, and other software to complete administrative tasks. Support unit staff by performing organized, detail-focused clerical duties." - Requirements/Qualifications/Skills: The posting includes "You'd be a GOOD fit if:" and "You'd be a GREAT fit if:" plus earlier "Applicants must submit both a rsum and a completed application to be considered. Both documents should include sufficient work history to assess qualifications." Also "The ideal candidate will be proficient with Microsoft Word, Excel, PowerPoint, and various spreadsheet and database programs." Also "Have office or administrative experience. Are detail-oriented and thorough. Demonstrate a strong work ethic." And GREAT fit: "Have experience in Criminal Justice or a related field. Excel in organizational tasks and are highly task-driven. Possess advanced knowledge of Microsoft Word, Excel, PowerPoint, and similar programs." We need to decide how to split into Requirements, Qualifications, Skills. The instructions: Use headings for sections if posting has real specific content. We can combine similar info into one section maybe "Requirements" or "Qualifications". But we need to avoid thin sections. Perhaps we can have one section "Requirements" that includes both GOOD and GREAT fit items, plus proficiency with software. Alternatively we could have "Skills" for software proficiency, "Requirements" for experience, "Qualifications" for education? There's no explicit education requirement. So maybe we just have one section "Requirements" covering all. But we need to follow the allowed headings; we can include multiple if substantive. Let's see: - About the role: we have paragraph. - Responsibilities: we have list. - Requirements: we have list of GOOD fit items (office/admin experience, detail-oriented, strong work ethic) plus maybe eligibility (must be eligible to work in US). Also maybe "Applicants must submit both a resume and a completed application". That's application instruction, remove. - Qualifications: maybe we have "Have experience in Criminal Justice or a related field." plus "advanced knowledge of Microsoft Word, Excel, PowerPoint". Could be qualifications. - Skills: maybe "proficient with Microsoft Word, Excel, PowerPoint, and various spreadsheet and database programs." plus "Strong organizational abilities, teamwork, and a motivated work ethic". That's skills. But we risk duplication. Better to combine into one section "Requirements" that includes all substantive criteria. However the instruction says "Prefer a few substantive sections over many thin ones." So maybe we just have About the role, Responsibilities, Requirements (or Qualifications). Let's decide to have About the role, Responsibilities, Requirements (covering both GOOD and GREAT fit, plus software proficiency). That's three sections. We must not include Benefits, Pay, Schedule because not stated. We must not repeat job title as heading. We must not include Job ID etc. We must preserve all substantive information; do not invent or summarize away detail. We need to output only HTML fragment. Let's extract exact sentences, preserve them. About the role paragraph: "The ECB Majors Clerk provides administrative support within the William P. Clements Jr. Unit. This role involves direct interaction with incarcerated offenders and requires maintaining accurate, up-to-date documentation for the facility. The ideal candidate will be proficient with Microsoft Word, Excel, PowerPoint, and various spreadsheet and database programs. Strong organizational abilities, teamwork, and a motivated work ethic are essential." Check if any other sentences about role: maybe also "Job Duties:" earlier but that's same as responsibilities. Responsibilities list: we have four items: - Maintain and update all building-related paperwork and documentation. - Interact professionally with incarcerated offenders as required by daily operations. - Utilize Microsoft Word, Excel, PowerPoint, and other software to complete administrative tasks. - Support unit staff by performing organized, detail-focused clerical duties. We should output as

• each. Requirements: combine GOOD fit and GREAT fit plus maybe eligibility statement. GOOD fit items: - Have office or administrative experience. - Are detail-oriented and thorough. - Demonstrate a strong work ethic. GREAT fit items: - Have experience in Criminal Justice or a related field. - Excel in organizational tasks and are highly task-driven. - Possess advanced knowledge of Microsoft Word, Excel, PowerPoint, and similar programs. Also eligibility: "An applicant must be eligible to work in the United States and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment." Also maybe "Applicants must submit both a rsum and a completed application to be considered. Both documents should include sufficient work history to assess qualifications." That's application instruction; remove. Also "For the most accurate and up-to-date information about your application, please log in to the CAPPS application portal regularly to monitor status changes or updates." That's application instruction; remove. Also "*For the full Job Description, please click the link below:Administrative Assistant II" remove. Also "Additional Information:Travel None - Position may make day trips, but no overnight trips Work Site Visits No Study Material No Pre-Service Training Academy Required No Hazardous Duty/Longevity Position Hazardous Duty *Outside applicants will be required to submit to pre-employment drug testing as a condition of employment." This is additional info; maybe we could include under Requirements? It's about travel, site visits, training, hazardous duty, drug testing. Could be considered "Requirements" or maybe "Additional Information" but not in allowed headings. Since we prefer few substantive sections, maybe we can incorporate travel etc into Requirements? But they are not exactly requirements; they are job conditions.