TDA - FND - Administrative Support Specialist - US

About the role

The Texas Department of Agriculture's (TDA) Food and Nutrition Division administers 12 federal child and special nutrition programs and more than $2.5 billion in federal money annually used to fund these programs for the State of Texas. These programs aim to reduce hunger, encourage strong nutrition, and support local economies across Texas.

Responsibilities

• Provide technical support and complete general quality assurance reviews of information included in assigned Contracting Entity (CE) Administrative Review (AR) Notices;
• Prepare, edit, proof and distribute correspondence, reports, forms, studies and documents in compliance with agency and section processes and procedures;
• Schedule and monitor employment interviews for division management, assist in preparing the interview packet, which includes the interview questions, skills exercise, scoring matrix;
• Open, review, route and track incoming mail; process outgoing mail; and coordinate and prepare mail-outs for various programs to provide to TDA staff and/or the public;
• Maintain a tracking system(s) for monitoring office operations; assist with ordering and maintaining an adequate inventory of office supplies for the assigned TDA FandN Office; and complete purchase requests and receiving reports for the assigned TDA FandN Office;
• Create and maintain databases; compile statistical data; prepare various charts, graphs and written summaries; assist in preparing division reports;
• Develop, coordinate and maintain record keeping and filing system for correspondence, forms, reports and documents in accordance with Agency Records Management Policy;
• Plan and schedule meetings and/or conferences; may assist in scheduling travel arrangements and preparing travel vouchers for staff, as assigned;
• Serve as or assist in serving as a receptionist for the assigned TDA FandN office, as needed; answer phone calls and greet guests to office; and take messages or refer calls to the appropriate staff;
• Follow all TDA policies and procedures;
• Perform other duties as assigned.

Qualifications

• Bachelor's Degree (One year of work experience related to the primary responsibilities may substitute for one year of college.)
• One (1) year work experience providing technical/administrative support for a program(s).
• Valid Texas driver's license and an acceptable driving record.

Preferred Qualifications

• One (1) year of professional experience working for a government entity.

Knowledge/Skills/Abilities

• Knowledge of local, state, and federal laws related to the program area;
• Office practices and administrative procedures;
• Customer service excellence to both internal and external customers;
• The use of a computer and applicable software;
• Effective verbal and written communication, human relations, and organizational skills;
• Self-motivation/cooperative decision-making;
• Under pressure and meet strict deadlines while maintaining extreme attention to detail;
• Multi-task in a fast-paced environment;
• To prepare reports;
• Exercise sound judgment and discretion;
• Maintain the highest level of confidentiality.

Working Conditions

• Physical Requirements and Working Conditions: This position will work in a normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing; pulling and pushing; kneeling, stooping, and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able to work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed. May involve travel (20%).

Benefits

The State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Benefits include:

• Retirement Plan;
• Paid Group Health and Life Insurance for employees;
• Paid Holidays;
• Paid Sick Leave;
• Paid Vacation;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
• Paid Military Leave;
• Paid Jury Duty Leave;
• Paid Personal Leave;
• Paid Bereavement Leave;
• Paid Family Medical Leave;
• Paid Parental Leave;
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