Administrative Support Specialist

Position Summary

Nasburg Huggins Insurance – Leavitt Group is seeking an Administrative Support Specialist to support the daily operations of our agency and help create a positive experience for clients, team members, and visitors. This role is an important part of our front-office and service team.

Key Responsibilities

• Greet clients and visitors in a professional and welcoming manner.
• Answer incoming phone calls and help direct clients to the appropriate team member or department.
• Schedule appointments and assist with general calendar coordination.
• Post client payments accurately and timely.
• Help identify client needs and provide basic customer support or route requests appropriately.
• Process, scan, and distribute incoming mail and documents.
• Prepare and process outgoing mail.
• Aid account managers with administrative tasks, special projects, and client development efforts.
• Support digital workflows by organizing, saving, and routing documents accurately.
• Maintain a high level of follow-through on assigned tasks and internal requests.
• Help keep the office organized, professional, and client-ready.

Qualifications

• Strong written and verbal communication skills.
• Detail-oriented with excellent follow-through.
• Comfortable using Windows, Microsoft Outlook, Word, and Excel.
• Strong keyboarding and general computer skills.
• Ability to organize, prioritize, and self-manage work in a digital environment.
• Office or administrative experience preferred, but not required.
• High school diploma or GED required; associate degree preferred.
• Insurance experience or an existing insurance license is a plus, but not required.

Ideal Candidate

• Enjoys helping clients and supporting a team.
• Can stay organized while managing multiple priorities.
• Communicates clearly and professionally.
• Is dependable, accurate, and willing to learn.
• Is comfortable working in a fast-paced office environment.
• Takes ownership of tasks and follows through without needing constant reminders.
• Bridges a positive, service-minded attitude to the workplace.

Why Join Nasburg Huggins Insurance – Leavitt Group?

• We have more than 100 years of local history, ownership, and experience.
• We are also affiliated with Leavitt Group Enterprises, one of the nation’s largest privately owned insurance brokerage organizations.
• As a member of our team, you will be part of a long-standing local agency with strong community roots, professional growth opportunities, and the support of a larger national organization.

Career Opportunities

• We offer a competitive compensation and benefits package, including:
• Starting wage of $18–$20 per hour, depending on experience.
• 401(k) with employer matching contributions.
• Health Savings Account, or HSA.
• Dental and vision coverage.
• Paid vacation and sick time.
• 20 paid volunteer hours.
• Professional development opportunities.

Compensation And Benefits

• Beginning wages are dependent on experience.
• Candidates with an existing insurance license may receive additional consideration.