Administrative Support Specialist

About the role

The Administrative Support Specialist will serve as the Human Resources Operations front office administrator, providing comprehensive executive administrative and clerical support to the Human Resources (HR) Operations Director and Deputy Director.

Responsibilities

• Reviews requests for personnel actions to verify the completeness of basic information.
• Aids in the preparation of official correspondence, information papers, and meeting minutes.
• Tracks organizational taskers within the timekeeping system to validate timekeeping activity.
• Schedules meetings, visits, and directorate-level events by managing calendars and coordinating basic logistical requirements.
• Maintains and safeguards official records on shared network drives according to records management procedures.
• Independently reviews and processes a variety of personnel actions, analyzing them for regulatory compliance, and resolving discrepancies with supervisors.
• Serves as a primary task manager by analyzing, assigning, and ensuring the timely completion of tasks, to include performing quality review of responses.
• Plans and coordinates logistical and administrative support for large-scale meetings, conferences, or organizational programs such as employee onboarding.
• Analyzes administrative processes to identify inefficiencies and recommend improvements to leadership.

Requirements

To qualify for an Administrative Support Specialist, your resume and supporting documentation must support:

• Specialized experience that equips you with the particular competencies to successfully perform the duties of the position and is directly in or related to this position.
• Education demonstrating the knowledge, skills, and abilities necessary to do the work.
• Combination of successfully completed post-high school education and experience.

Qualifications

• Specialized experience at the GS-07 level: With assistance, reviews requests for personnel actions to verify the completeness of basic information. Assists in the preparation of official correspondence, information papers, and meeting minutes by drafting and editing content under supervision. Uses office systems to track organizational taskers within the timekeeping system to validate timekeeping activity. Schedules meetings, visits, and directorate-level events by managing calendars and coordinating basic logistical requirements. Applies records management procedures to maintain and safeguard official records on shared network drives.
• Specialized experience at the GS-09 level: Independently reviews and processes a variety of personnel actions, analyzing them for regulatory compliance, and resolving discrepancies with supervisors. Serves as a primary task manager by analyzing, assigning, and ensuring the timely completion of tasks, to include performing quality review of responses. Independently plans and coordinates logistical and administrative support for large-scale meetings, conferences, or organizational programs such as employee onboarding. Analyzes administrative processes to identify inefficiencies and recommend improvements to leadership.

Skills

Skills required for the Administrative Support Specialist include:

• Attention to Detail
• Customer Service
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Self-Management
• Stress Tolerance
• Teamwork
• Decision Making
• Reading Comprehension
• Reasoning

Benefits

Details about benefits are available upon request.

Pay

The pay for this position is commensurate with experience.

Schedule

The schedule for this position is flexible and may vary based on departmental needs.