Tax Reporting Specialist - US

About the role

U.S. Tax Operations, Withholding & Information Reporting – Associate Director at BTG Pactual, Latin America's leading investment bank, based in New York, supporting BTG Pactual, N.A. and affiliated U.S. entities. Own the operational tax framework — client tax documentation, withholding configuration and information reporting — for a global financial institution serving both U.S. (W-9) and non-U.S. (W-8) clients. Responsible for the bank's tax reporting and withholding lifecycle: validating client tax documentation, defining and configuring product-level withholding parameters in the bank's systems, reviewing preparation and filing of Forms 1099 and 1042/1042-S, ensuring FATCA and CRS reporting obligations are met. Also support U.S. federal, state and local tax compliance, including partnership compliance, and partner closely with Operations, Onboarding/KYC, Finance, Legal, Technology and business units.

Responsibilities

• Define the withholding rules applicable to each product and each client segment — interest (including portfolio interest and bank deposit interest), dividends and dividend equivalents (871(m)), substitute payments on securities lending, PTP/partnership distributions (1441/1442,1446(a) and1446(f)), gross proceeds, FIRPTA (1445), original issue discount, and payments to intermediaries and disregarded entities.
• Support the IT team on the configuration and maintenance of withholding parameters in the bank's core, custody and payments platforms: income codes, exemption codes, statutory vs. treaty rates, 30% NRA withholding, backup withholding at 24% (3406), presumption rules where documentation is missing or invalid, and cascading/multi-layer withholding logic.
• Own the change-control process for withholding logic: business requirements, test cases, UAT sign-off, regression testing after tax law or rate changes, and documented rationale for every parameter.
• Reconcile amounts withheld to amounts deposited (Form 1042 / Form 945 / EFTPS) and manage under- and over-withholding remediation, including reimbursement and set-off procedures.
• Review and validate Forms W-9 and the W-8 series (W-8BEN, W-8BEN-E, W-8IMY, W-8ECI, W-8EXP), including withholding statements and allocation schedules for intermediaries and flow-through entities.
• Determine Chapter 4 status (Reporting FI, Deemed-Compliant FI, Active vs. Passive NFFE) and apply look-through to controlling persons of passive entities.
• Perform U.S. indicia searches and CRS residency determinations, manage curing of indicia, GIIN/TIN validation, and documentation validity/expiration and change-in-circumstances monitoring.
• Assess treaty claims and limitation-on-benefits eligibility, and apply reduced treaty rates on a product-by-product basis.
• Review the preparation and filing of Forms 1099 (1099-INT, -DIV, -B, -MISC, -NEC, -OID, -R as applicable), 1042 and 1042-S, Forms 8966 (FATCA), CRS returns, Form 945, and applicable state reporting.
• Manage the annual reporting calendar, recipient statement delivery, corrections/amendments, extensions, IRS TIN matching, and B-notice / C-notice and penalty-abatement processes.
• Oversee outsourced/vendor reporting providers and validate their output before filing.
• Support U.S. federal, state and local tax compliance, including partnership compliance (returns, K-1 allocations, capital accounts) and multi-state filings.
• Strengthen internal controls, risk assessments, procedure documentation