Talent Solutions Associate

Position Summary

Build and foster strong relationships with the regional hiring managers and HR Business Partners to understand regional workforce needs and create tailored hiring strategies that align with business goals.

Attraction & Recruitment

• Stay updated on the region’s industry trends and best practices to enhance hiring effectiveness.
• Utilize multiple sourcing channels (job boards, networking, agencies, referrals) to attract top talent.
• Promote the company’s brand by engaging with potential candidates and industry professionals.
• Support hiring managers with opening job requisitions, and processing job postings.
• Provide training to hiring managers on the use of recruitment policies, processes, systems, and tools, including offer negotiation skills and protocol.

Schedule & Coordinate Interviews

• Schedule and coordinate interviews between candidates, hiring managers, and recruiters across multiple locations.
• Assist hiring managers with screenings, interviews, and assess candidates to ensure alignment with job requirements and company culture.
• Ensure a smooth and engaging candidate experience throughout the recruiting and hiring processes.

Compliance & Onboarding

• Ensure compliance with employment laws, hiring policies, and company standards.
• Support the onboarding and offboarding of new team members by coordinating and completing administrative and system driven tasks that ensure a smooth and compliant employee experience.
• Assist with preparing and processing offer letters.
• Coordinate pre-employment requirements such as background checks, drug screenings, and Form I-9 completion, monitoring progress and escalating issues as needed.
• Track onboarding tasks and timelines to ensure new hires are cleared to start on time, partnering with Talent Solutions team members, Hiring Managers and HR as appropriate.
• Support offboarding activities by processing terminations in Workday.
• Manage compliance for Contingent Workers within the region.
• Manage unemployment process regionally, in coordination with HR Business Partners.
• Process Verifications of Employment through third-party vendors.

Education

• A Bachelor’s degree in Human Resources, Business Administration, or related field.
• Experience 2+ years of experience in recruitment desired, preferably within a regional or multi-location setting.
• Experience using ATS platforms, LinkedIn Recruiter, and other talent acquisition tools.
• Experience in a customer-facing role or in a service-related capacity preferred.
• Experience in commercial real estate, hospitality or investment services is preferred.

Technical Skills

• Proficiency with HR Information Systems (HRIS); preferably Workday.
• Advanced proficiency with Microsoft 365, Word, PowerPoint, and Excel.
• Knowledge of labor laws, recruitment compliance, and best practices, (federal and state level preferred).

Personal Skills

• Proficiency with managing multiple job requisitions, interviews, and follow-ups efficiently.
• Ability to influence hiring decisions while balancing candidate and employer needs.
• Strong verbal and written communication skills to engage candidates and hiring managers.
• Ability to handle confidential information with discretion.

Physical Skills

• Ability to travel as necessary according to business needs.

About Us

Transwestern’s Guiding Principles are woven into the fabric of our firm and underscore the value of each individual team member. We embrace inclusion – not only as the right thing to do, but as a reflection of who we are. It is our responsibility and heartfelt desire to create an environment that elevates the human spirit and brings out the best in everyone. Different backgrounds, life experiences and cultures shape our individual perspectives and ultimately generate the best results for our clients. Strategic human capital planning combined with development initiatives foster a work environment that celebrates uniqueness and champions the achievements attained through collaboration.