Associate Talent Services

About the role

BBYO is looking for an Associate, Talent Services who will provide support to the Director, Talent Services by coordinating the logistics of recruiting and managing "talent" (consultants, educators, speakers, and song leaders) who provide content that deepens Jewish impact across all immersive experiences. This role is part of the International Convention (IC) team and is supervised by the Director, Talent Services.

This role provides critical administrative support to the Talent Services function, ensuring that all processes run smoothly and efficiently while having the flexibility and sense of calm for when they don't. The position requires a high degree of professionalism, attention to detail, and the ability to perform effectively in a fast-paced, high-volume environment while supporting the delivery of impactful experiences for the Jewish community.

Responsibilities

• Communicate clearly with internal stakeholders and external talent to confirm schedules, deliverables, travel details, and required documentation.
• Assist with the coordination for talent per directives of the Director, Talent Services for smaller events, including regional conventions.
• Coordinate logistics for hiring, onboarding, travel, and payments for Talent, including contract processing, payment workflows, and travel coordination.
• Coordinate and process contracting and payments for IC Leads locations.
• Maintain accurate records, timelines, and checklists to ensure deliverables are met across multiple concurrent programs and deadlines.
• Support talent coordination for International Convention, regional conventions, summer programs, adult experiences, and other key program moments.
• Support the Jewish Enrichment team by coordinating logistics for hiring, onboarding, travel and payments for song leaders and Jewish Enrichment Consultants (JECs).
• Maintain a database and tracking system for speakers and other talent (e.g., contact information, program assignments, contracts, travel, and payment status).
• Provide administrative and operational support to the Customer Service team by managing email correspondence, drafting timely and professional responses, and ensuring clear, consistent communication with internal and external stakeholders.
• Provide support for the Executive Vice President by preparing materials, coordinating logistics and following up on key tasks and projects.
• Travel will include International Convention, Staff Conference, and the Movement Experiences (ME) Team Retreat. Also, role may staff a summer program should they be interested (this is not required).

Qualifications

• Minimum of 2-4 years administration experience.
• Minimum of bachelor's degree.
• Unrestricted authorization to work in the U.S. without visa sponsorship now or in the future.

Skills

• Collaborative self-starter comfortable working in a fast-paced environment.
• Must have strong attention to detail, follow-through, and calm under pressure.
• Budget tracking experience and strong technical skills, including Airtable, Microsoft Office 365, and Adobe Creative Suite.
• Very motivated, creative, and willing to take risks—entrepreneurial in spirit.
• Strong listening skills, public speaking skills, flexibility, and ability to work with different constituents.
• Capacity to take initiative and lead projects from beginning to end, including working with vendors.

Benefits

• Flexible work environment.
• Unlimited paid time off (PTO).
• 18 paid secular and Jewish holidays PLUS two-week long office shutdowns.
• Medical, dental, vision, short- & long-term disability, and 2.5x salary life insurance.
• Generous 403b and Roth retirement plan with vested match.
• Free access to WellHub, which includes access to gyms, online workouts and wellness apps.
• Teen Involvement Benefit stipend.
• Flexibility in bringing child(ren) on business travel.
• Generous paid parental leave.
• TSA pre-check paid.
• Home technology allowance.
• Pet insurance options.