Associate Talent Services

Responsibilities

• Communicate clearly with internal stakeholders and external talent to confirm schedules, deliverables, travel details, and required documentation.
• Aid in the coordination for talent per directives of the Director, Talent Services for smaller events, including regional conventions.
• Coordinate logistics for hiring, onboarding, travel, and payments for talent, including contract processing, payment workflows, and travel coordination.
• Coordinate and process contracting and payments for IC Leads locations.
• Maintain accurate records, timelines, and checklists to ensure deliverables are met across multiple concurrent programs and deadlines.
• Support talent coordination for International Convention, regional conventions, summer programs, adult experiences, and other key program moments.
• Support the Jewish Enrichment team by coordinating logistics for hiring, onboarding, travel and payments for song leaders and Jewish Enrichment Consultants (JECs).
• Maintain a database and tracking system for speakers and other talent (e.g., contact information, program assignments, contracts, travel, and payment status).
• Provide administrative and operational support to the Customer Service team by managing email correspondence, drafting timely and professional responses, and ensuring clear, consistent communication with internal and external stakeholders.
• Provide support for the Executive Vice President by preparing materials, coordinating logistics and following up on key tasks and projects.
• Travel will include International Convention, Staff Conference, and the Movement Experiences (ME) Team Retreat. Also, role may staff a summer program should they be interested (this is not required).

Qualifications

• Minimum of 2-4 years administration experience.
• Minimum of bachelor’s degree.
• Unrestricted authorization to work in the U.S. without visa sponsorship now or in the future.

Skills

• Collaborative self-starter comfortable working in a fast-paced environment.
• Strong attention to detail, follow-through, and calm under pressure.
• Budget tracking experience and strong technical skills, including Airtable, Microsoft Office 365, and Adobe Creative Suite.
• Very motivated, creative, and willing to take risks—entrepreneurial in spirit.
• Strong listening skills, public speaking skills, flexibility, and ability to work with different constituents.
• Capacity to take initiative and lead projects from beginning to end, including working with vendors.

Benefits

• Own Your Balance
• Flexible work environment
• Unlimited paid time off (PTO)
• 18 paid secular and Jewish holidays
• PLUS two-week long office shutdowns
• Invest in Your Well-being
• Medical, dental, vision, short- & long-term disability, and 2.5x salary life insurance
• Generous 403b and Roth retirement plan with vested match
• Free access to WellHub, which includes access to gyms, online workouts and wellness apps
• Family First Environment
• Teen Involvement Benefit stipend
• Generous paid parental leave
• We pay for your TSA pre-check, provide a home technology allowance and have pet insurance options!