Talent Operations Coordinator

Contract position (6+ months rolling) – based in Toronto, New York, or Austin.

About the role

We’re offering an exciting opportunity for a Talent Operations Coordinator to join our People team on a contract basis. You’ll play a key role in creating a seamless experience for candidates, recruiters, and hiring teams while helping us improve the speed and efficiency of our hiring processes.

Responsibilities

• Own and manage interview scheduling in close partnership with recruiters and hiring teams.
• Communicate clearly with candidates throughout the process, ensuring they receive an exceptional experience.
• Coordinate complex interview schedules across multiple stakeholders, locations, and time zones.
• Participate in hiring kick‑off calls and support recruiters throughout the recruitment process.
• Maintain accurate and up‑to‑date information across our ATS and Talent Acquisition databases.
• Advertise open positions and ensure job postings are accurate, consistent, and compliant.
• Support initiatives that strengthen our employer brand.
• Identify opportunities to improve hiring velocity by optimizing scheduling and operational processes.
• Maintain strong data hygiene and identify opportunities for automation and greater efficiency.

Requirements

• Experience in an assistant, coordinator, or operational role within a fast‑paced environment.
• Good acumen with AI tooling and solutions.
• Excellent organization and attention to detail, with experience managing multiple priorities and stakeholders.
• Ability to prioritize effectively and create a structured weekly schedule.
• Confidence using technology and digital tools; familiarity with job boards or applicant tracking systems is a plus.
• Strong written and verbal communication skills, ideally developed in a customer‑ or candidate‑facing role.
• Commitment to consistently delivering an excellent experience.
• Outgoing, enthusiastic, and adaptable approach.
• Excitement about becoming a core member of a collaborative, high‑performing team.

Culture

• Thrive Together – we win as a team, acting as founders and doing the right thing for peers, customers, partners, and the planet.
• Never Settle – we aim to be the best by delivering with rigor and ambition, building a passionate community.
• Go for it – we are biased towards action, learning from every step toward our mission.
• Be real, be humble – we give generous feedback, stay open to change, and act with empathy.
• Champion our Customers – we lead with empathy, solve what matters, and deliver clarity to make customers heroes.

Benefits

• Competitive contractor day‑rate package.
• Trust and flexible working hours.
• Hybrid, remote‑friendly environment.

We may use artificial intelligence tools to support parts of the hiring process, such as reviewing applications or analyzing resumes. These tools assist our recruitment team but do not replace human judgment; final hiring decisions are made by humans.